Position Status & Special Application Instructions

Position Status & Special Application Instructions

Posting Number

CS00501

RIC Position Number

5550-10000-2160

Benefits Eligible?

Section

Number of Positions Available

Anticipated Start Date or Semester

Posting Date

05 / 30 / 2024

Position Status

Permanent - C

End of Restricted or Limited Position

Civil Service List

Closing Date

06 / 08 / 2024

Open Until Filled

Special Instructions / Information for Applicants

Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool which is typically used to access computer software skills specific to the job.

Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.

Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed / transmitted directly from the institution to RIC.

General Information to Applicants

Posting Details

Classification Information

Salary Grade

321CA

Min Salary

49928

Max Salary

56151

Added Salary For this Position

FLSA

Non-Exempt

Branch of Service

Classified

Labor Code

Council 94 Local 2879

AA / EEO / ADA Statement

As an Affirmative Action / Equal Opportunity institution that values and is committed to inclusion and expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.

Position Information

Position Title

Assistant Administrative Officer

Department Name

Physical Plant Administration

Full Time / Part Time

Full Time

General Statement of Duties

To assist the head of a department, agency or division by relieving such superior of routine and reoccurring administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior;

and to do related work as required.

Supervision Received

Receives general supervision from a superior with some latitude for the exercise of independent judgement; work is subject to review for conformance to policies, rules and instructions.

Supervision Exercised

Supervises and coordinates the work of subordinates engaged in performing clerical, typing, stenographic and fiscal tasks;

reviews work in process and upon completion.

Scheduled Work Week / Hours / Area

Monday Friday

8 : 30 AM 4 : 30 PM

Position Overview

The Department of Facilities & Operations is responsible for the maintenance and operations of the physical aspects of the Rhode Island College multi-building campus including contractor administration.

Reports To

Director, Facilities & Operations

Illustrative Examples of Work Performed

To assist the head of a department, agency or division by relieving such superior of routine and reoccurring administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.

To plan, organize and supervise the clerical and office activities of a department, agency, division or large engineering program;

to coordinate the flow of clerical and office work among the several sections in such department, agency, division or engineering program.

To gather information required for use as a basis for important administrative decisions.

To make administrative studies, analyses and recommendations of proposed change in policies, programs and procedures.

To represent the head of a department, agency, division, or large engineering program in meetings with representatives of the public, other departments or agencies.

To relieve a superior of administrative detail relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities or policies.

To handle important and routine correspondence.

To assist in the preparation of the annual budget and to supervise its execution.

To supervise and participate in the processing and maintenance of financial, personnel or other important records.

As required, to be responsible for the safekeeping of bonds or other securities deposited with the department, agency, division or large engineering program.

To requisition office supplies and equipment.

To do related work as required.

Education

Such as may have been gained through : graduation from a college of recognized standing with specialization in business or public administration; or

Experience

Such as may have been gained through : employment involving supervision of the work of a large office staff engaged in performing varied routine and difficult clerical tasks and involving some experience in making studies and analyses of office methods and procedures.

Or Combination of Education and Experience

Or Combination of Education and Experience

Additional Required Qualifications

Knowledges Skills and Capacities

• A working knowledge of the principles and practices of office management; a working knowledge of, and the ability to carry out, requisitioning, disbursing and budgeting control functions;
• a familiarity with the principles and practices of public administration; the ability to plan, organize and supervise the work of subordinates engaged in performing fiscal and clerical duties for the head of a department, agency or division;
• the ability to make administrative studies and analyses and to make recommendations based thereon; the ability to interpret and apply rules and regulations;
• the ability to handle important correspondence concerning policies and procedures; the ability to handle important but routine personal contacts;

and related capacities and abilities

Preferred Qualifications

Number of Employees Supervised

Last updated : 2024-05-30