5 Office Administrator Jobs in Palo Alto, CA
Rhombus Power is Hiring an Office Administrator Near Palo Alto, CA
We provide relevant, actionable, and AI-powered insights at each step in the defense decision-making cycle. Equipped with Guardian's AI-powered tools-- from infrastructure to data to insights -- our clients are able to solve their most complex, interconnected challenges and achieve decision and operational superiority.
Come join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.
Learn more about Rhombus and watch a demonstration of Guardian, our AI Platform here -- https://youtube.com/watch?v=3PxY6su1Q-Q
See the following articles to learn more about what we do:
https://foreignpolicy.com/2023/06/19/ai-artificial-intelligence-national-security-foreign-policy-threats-prediction/
https://federalnewsnetwork.com/air-force/2023/12/new-decision-advantage-tool-will-change-how-air-force-makes-investment-decisions/
We are looking to hiring an Office Administrator with a positive, can-do outlook to join our Operations team. This position will be onsite at our California Headquarters in Palo Alto. This role will play a critical role in the growing needs of the Executive and Operations teams. Rhombus is the midst of a large growth period, and this role is essential to facilitate a positive and efficient office environment.
Duties and Responsibilities
- Provides support to our Operations Manager and Executive team for general office duties.
- Ensure office is kept tidy and well stocked for office supplies, snacks and other office needs.
- Reception duties including being the main contact for all visitors and deliveries.
- Be first point of contact for general questions and employee needs and ensure responses are timely and supportive.
- Support the creation and implementation of office procedures.
- Be a member of the Operations Team and work on additional projects and events to support HR, Security, Facilities, Accounting, and other departments.
- Performs other related duties as assigned.
- Knowledge of office management procedures.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
- High school diploma or equivalent required; Associate's degree in office administration or related field preferred.
- At least three years of administrative and clerical experience required.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Benefits
- Full medical, dental, vision coverage for employee and dependents
- 401k matching program
- PTO and Holidays
- Bonus and other incentive programs
- Access to mental health program
- Access to Flexible Spending Accounts for Health Care, Dependent and Commuter
Rhombus compensates, motivates, and develops employees, who are trusted, empowered, and involved. Employees have clear roles and expectations – and their roles are flexible enough to move at the speed of innovation in order to meet and exceed client expectations. We have a unique culture of global purpose, rooted in the innovation and progress of Silicon Valley.
Rhombus knows that diversity is a condition for success. We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer.
Job Summary
Full Time
$104k-136k (estimate)
06/10/2024
07/07/2024
rhombuspower.com
Mountain View, WY
<25
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The job skills required for Office Administrator include Customer Service, Time Management, Written Communication, Decision Making, Organizational Skills, Team Operations, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
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Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.
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