Job Description
Special Instructions to Applicants:
Please submit a resume and a cover letter in pdf format.
Position Summary:
The Events Specialist in the School of Social Sciences (SoSS) reports directly to the SoSS Assistant Director of Marketing and Communications and organizes and manages complex, large-scale, in-person and virtual events for the school, including responsibility for financial management. The events specialist will also manage the School's event space, which includes handling reservations, updating the schedule, and ensuring the space is well-maintained.
Workplace Requirements
This position is offered as a hybrid role (3 days in the office per week, 2 days remote). Per Rice policy 440, work arrangements may be subject to change.
Proposed Hiring Range: $56,000 - $60,000 annually, exempt
Minimum Requirements:

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• 3 years of related experience
  • No substitution for experience allowed

Required Skills:

• Superior project and event management skills
• Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output
• Excellent analytical skills
• Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows
• Superior ability to multitask
• Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness
• Ability to make strategic decisions
• Strong problem solving skills
• Ability to maintain composure and act quickly during fast-paced events
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
• Skills in collaboration and working across organizations to meet stakeholder needs and expectations.
• Working knowledge of Excel

Preferred Skills

• Experience with basic graphic design programs (i.e., Canva, Photoshop, Illustrator) a plus
• Experience with digital content creation a plus

Essential Functions

• Serves as project manager of multiple activities, scopes out project tasks / team assignments and guides team to create work plans and schedules, monitors progress, and meets milestones
• Oversees the management of event teams and/or production consultants to produce quality, multi-faceted events and productions
• Under the supervision of the Assistant Director of Marketing and Communications, manages event-related communications (i.e., eblasts, social media posts, etc.)
• Establishes and maintains relationships with internal and external university partners
• Acts as department representative at cross-departmental project meetings
• Operates as account manager on deliverables, program metrics, and status reports
• Works cross-departmentally to prepare and manage complex program budgets
• Oversees registration strategy and logistics
• Conducts inventory of merchandise and submits new orders
• Hires and oversees support staff, students, volunteers, and contingent event staff
• Provides basic audiovisual support for Dean's Office events
• Ensures periodic maintenance of the School's event space
• Provides administrative support to the office manager as needed
• Works occasional evening or weekend events
• Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview
Rice Mission and Values: Mission and Values | Rice University
Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
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Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.