As an Administrative Clerk, you will be responsible for managing and processing payroll activities for employees within the organization. Additionally, you will perform various administrative tasks to support the smooth functioning of the office. This role requires meticulous attention to detail, strong organizational skills, and the ability to handle confidential information with integrity.

Key Responsibilities:

1. Payroll Processing:

• Collect, review, and verify timekeeping records, ensuring accuracy and compliance with company policies and relevant labor laws.
• Calculate wages, deductions, overtime, bonuses, and other payroll-related components.
• Process payroll accurately and on time, using designated software or payroll systems.
• Generate and distribute paychecks or electronic fund transfers to employees.
• Address payroll-related queries and concerns from employees in a timely and professional manner.

1. Data Maintenance and Reporting:

• Maintain accurate employee payroll records, including personal information, tax withholdings, benefits deductions, and time off accruals.
• Update employee records with changes in salary, position, benefits, or tax status.
• Prepare payroll reports and summaries for management, finance, or HR departments as required.
• Generate and file relevant tax documents, such as W-2 forms, in compliance with legal and regulatory requirements.

1. Benefits Administration:

• Assist with the administration of employee benefits programs, including health insurance, retirement plans, and leave management.
• Enroll new employees in benefit plans and communicate benefit options to existing employees during open enrollment periods.
• Collaborate with benefits providers to resolve issues, answer employee questions, and ensure accurate deductions from employee paychecks.

1. General Administrative Duties:

• Perform general office administrative tasks, such as managing incoming calls, responding to emails, and maintaining office supplies.
• Assist with scheduling appointments, meetings, and travel arrangements for management or HR personnel.
• Support HR-related activities, including maintaining employee records, preparing employment contracts, and conducting orientation for new hires.
• Assist in maintaining compliance with company policies, procedures, and legal requirements.

• High school diploma or equivalent; additional education or certifications in payroll or accounting is a plus.
• Proven experience as a payroll clerk or in a similar role with administrative responsibilities.
• Knowledge of payroll processing, tax regulations, and employment laws.
• Familiarity with payroll software and systems.
• Proficiency in using Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail, accuracy, and confidentiality.
• Excellent organizational and time management skills.
• Effective verbal and written communication abilities.
• Ability to handle multiple tasks and prioritize workload effectively.