The Administrative Secretary in this role plays a crucial part in supporting an administrator responsible for a major district division. The position requires a high level of initiative, independent decision-making, and a broad understanding of district activities and policies. The incumbent is expected to perform various duties with minimal direction, exercising judgment, discretion, and independence. Here is a breakdown of the key responsibilities:General Administrative Duties:Coordinate and organize office activities to ensure the smooth functioning of the assigned district division.Create a variety of documents such as correspondence, memoranda, requisitions, reports, board agenda items, agendas, spreadsheets, forms, letters, emails, calendars, and Google Docs.Perform independent secretarial and administrative assistant duties to relieve the supervisor of administrative and clerical details.Serve as a liaison between administrators, faculty, staff, students, parents, and the public.Prepare and maintain financial records, including recording expenditures and monitoring department, program, and grant budgets.Establish and maintain filing systems, compile and duplicate related materials as needed.Coordinate and schedule meetings, appointments, and conferences. Prepare agendas for and take minutes at assigned meetings. Arrange travel reservations.Specialized Duties in Human Resources:Schedule, attend, prepare agendas, take minutes, and preserve records for all HR-related meetings.Serve as a technical resource to administrators and HR staff regarding the use of various HR software.Provide account coding for HR-related payroll items.Act as an office manager overseeing and directing the work of department staff (technicians, admin assistants, and receptionists) as directed by the Assistant Superintendent and Director, including work flow, schedules, and attendance.Coordinate the process for volunteers, involving community members, parents, parent coordinators, and administrators.Research, develop, and distribute legally required labor postings for all sites.This role demands a high degree of organizational skills, attention to detail, and the ability to handle diverse tasks independently. The Administrative Secretary is a key figure in ensuring the efficient operation of the district division and supporting the HR functions with responsibilities ranging from administrative tasks to specialized HR-related duties.