PA Litigation Administrative Assistant – Prestigious Law Firm in Center City Philadelphia

(Full Time, Hybrid, Direct-Hire) - Immediate need!

Robert Half Philadelphia is representing a prestigious law firm in Center City Philadelphia, PA to find a highly organized and detail-oriented litigation Legal Administrative Assistant to join their dynamic legal team. This full-time, direct-hire position offers the opportunity to work in a collaborative and professional environment, providing essential support to a busy practice of leading litigation attorneys.

ABOUT THE FIRM: This esteemed law firm boasts a rich history and employs over 600 lawyers across multiple offices, including major locations in Chicago, Los Angeles, and Washington, DC. The Philadelphia office houses a robust team of over 40 attorneys, including a dozen litigation lawyers, and is known throughout Pennsylvania and the country for its litigation excellence. Join a team that is recognized for its professionalism and dedication to delivering exceptional legal services.

DETAILS AND BENEFITS:

• Competitive salary of $70,000 – $75,000 based on qualifications and experience, with the potential for higher compensation for exceptional candidates.
• Eligible for an annual discretionary bonus.
• Comprehensive benefits package including health insurance (with HSA/FSA options), short-term and long-term disability, dental insurance, vision care, life insurance, 401K, PTO, parking/public transportation allowance, and an employee assistance program.
• 37.5-hour workweek.
• Hybrid work schedule after 90 days (3 days in-office, 2 days remote, with certain conditions).

KEY RESPONSIBILITIES:

** Administrative Support:

• Prepare and format legal documents, correspondence, and pleadings with precision.
• Perform E-filings with the Prothonotary in Philadelphia and surrounding counties, ensuring compliance with court procedures.
• Manage attorney calendars, schedule appointments, and coordinate meetings and depositions.
• Enter conflict information into the system for new clients, and handle check requests and expense reimbursements.
• Secure travel arrangements for attorneys and handle incoming and outgoing mail, including electronic correspondence.
• Maintain and organize client files, ensuring confidentiality and compliance with firm policies.
• Enter attorney(s) time into timekeeping software.

Case Management:

• Assist attorneys in the preparation and filing of legal documents with courts and agencies.
• Monitor case progress and manage deadlines, ensuring timely filing of documents.
• Communicate with clients, witnesses, and other parties involved in cases, providing updates and gathering necessary information.
• Use various software tools such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and Case Management Software for efficient task completion.

Client Relations:

• Serve as a primary point of contact for clients, addressing inquiries and providing information as needed.
• Assist in client intake processes, including the collection of initial case information and documentation.
• Maintain positive client relationships through effective communication and professionalism.

Technological Proficiency:

• This firm operates in a 90% paperless environment.
• Must be comfortable and proficient with technology, including iTimekeep, Chrome River for reimbursements, Box for large files, Teams, and Zoom.

QUALIFICATIONS:

• Minimum of 3-5 years of experience as a Legal Assistant or in a similar role within a law firm or legal department, specifically in litigation.
• High school diploma or higher education; a bachelor’s degree or paralegal certification is a plus.
• Proficiency in e-filing with the Prothonotary in Philadelphia courts is essential.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with legal research tools and case management software.
• Proficiency in using Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• High level of professionalism and discretion in handling confidential information.
• Ability to adapt quickly and learn new skills efficiently, which can help offset less experience.
• Familiarity with billing functions, calendar management, claim administration, and client relations.
• Knowledge of civil court rules and proceedings.

Join a team that values excellence, offers a supportive work environment, and works on high-profile litigation cases in Philadelphia courts. If you are a proactive and experienced Legal Administrative Assistant with a strong background in litigation, we encourage you to apply. Send your resume today and take the first step towards a rewarding opportunity!