Job Description:

We are seeking a detail-oriented and organized Legal Billing Assistant to join our team on a temporary basis. This hybrid role requires working 3-4 days per week in our Paramus, NJ office. The primary function of the Legal Billing Assistant is to collaborate closely with in-house attorneys, paralegals, and finance staff to ensure the accuracy and timeliness of the billing process.

Key Responsibilities:

• Perform the billing process accurately and in a timely manner.
• Resolve open balances promptly.
• Ensure costs remain within the requisite budgets by coordinating budget information with accounting and finance professionals across multiple business units.
• Prepare monthly accruals accurately.
• Ensure rate sheets are approved timely.
• Provide necessary support to external auditors on Legal Department accounting matters.
• Perform other tasks as directed by the Senior Director, Legal Operations.

Required Skills:

• Knowledge of electronic billing platforms, with experience in Thomson Reuters Legal Tracker being a plus.
• Ability to produce and understand data analytics is a plus.
• Maintain confidentiality at all times.
• Excellent organizational skills with strong attention to detail.
• Exceptional communication skills, both written and verbal.
• Proficient with Microsoft Office Suite, specifically Word and Excel, and Google Workspace (Google Docs and Sheets).
• Ability to work independently, under pressure, and meet deadlines.
• Sound judgment and discretion in decision-making.
• Effective interfacing with all levels of management.
• Strong ability to prioritize multiple work assignments.
• Team player with a collaborative mindset.

Experience:

• 3-5 years of billing experience, preferably in the legal field.