1 Associate Director, Conferences and Special Events Job in Rochester, NY
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Associate Director, Conferences and Special Events
$126k-162k (estimate)
Full Time | Colleges & Universities
2 Weeks Ago
Rochester Institute of Technology is Hiring an Associate Director, Conferences and Special Events Near Rochester, NY
Job SummaryThe Associate Director, Conferences and Special Events (ADCSE), will join a dedicated and professional team to provide direction, planning and execution of assigned conferences and special events at RIT. The ADCSE will also work on all aspects of high-profile university events managed annually by GCR. This position reports to the Sr. Director(s), Special Events and Conferences with an overall mission to cultivate and enhance RIT’s reputation among internal and external university constituents.
Please note: this position requires occasional evening, morning and weekend work.Job Responsibilities
Work LocationHybrid — Remote/On-campus
Wage Band 117A
FLSA CategoryExempt
Employment CategoryFulltime
Required Application DocumentsCover Letter, Curriculum Vitae or Resume
What do we believe at RIT?Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Department/College DescriptionThe Division of Government and Community Relations (GCR) provides strategic vision and operational leadership for all aspects of the university’s government and community relations activities at the federal, state and local level. The division manages several signature campus and community events, and is home to the Osher Lifelong Learning Institute at RIT.
GCR led annual events include but are not limited to:
Additional DetailsIn compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Hourly/Salary Minimum41600
Hourly/Salary Maximum58458
Please note: this position requires occasional evening, morning and weekend work.Job Responsibilities
- Serves as primary contact for internal and external individuals and organizations utilizing RIT space for conferences, meetings, and other events.
- Provide direction, planning and execution of assigned conferences and special events at RIT including conceptualizing and creating unique plans, timelines, event strategy, and supervision and delegation of responsibility to execute event.
- Serves as project manager for assigned events
- Reviews and advises on event inquiries and RFPs.
- Conduct research on availability of appropriate facilities and services, and determining potential costs.
- Determines staffing and financial resources for events.
- Negotiates contracts/service agreements with outside vendors and ensure proper liability coverage.
- Conducts post-event assessments, identifying areas of improvement, vendor performance, and improved preparation for future events.
- Develop original marketing plans to solicit volunteers for events or promote events/conferences.
- Leverage social media channels to promote events and conferences.
- Develop strategies for connecting with external stakeholders.
- Manage event and conference volunteer opportunities and assignments.
- Identify, research, propose, conduct outreach, market, and implement new ideas for events that will increase revenues or promote RIT.
- Develop and manage event website content, narrative, and layout.
- Manage registration and scheduling for assigned events/conferences.
- Coordinate usage and understanding of various systems and databases capturing event related data.
- Assess, evaluate, and create event management processes, procedures, and strategies for improving events and general operations.
- Provides onsite event management as needed.
- Assist with all aspects of planning and executing high profile university events coordinated annually by GCR.
- This includes interaction with university senior leadership, trustees, elected officials and other dignitaries.
- Serve as a liaison with division government and community relations staff to help plan and manage high profile events (i.e press conferences, etc.) that bring public officials, community members and key stakeholders to campus several times a year.
- Provide input and assist in developing copy for website content and other materials used to market RIT facilities and services.
- Represent GCR on internal and external committees. You may also be asked to attend external events (luncheons, gala’s, etc.) where RIT is a sponsor.
- Other duties as assigned by Division VP, AVPs, Senior Directors and other GCR team members.
- 3–5 years’ experience in the areas of event planning, conference management, customer service/relations, marketing and/or public relations required
- An equivalent combination of experience and education may be considered
- Excellent customer service and interpersonal skills
- Advanced writing skills
- Excellent communication skills, written and verbal
- Excellent oral presentation/public speaking skills
- Organization and ability to manage multiple projects simultaneously
- Ability to shift gears and change tasks easily
- Shows initiative and professionalism
- Proven ability to work well in a team environment
- Budgeting and contract negotiation skills
- Project management skills
Work LocationHybrid — Remote/On-campus
Wage Band 117A
FLSA CategoryExempt
Employment CategoryFulltime
Required Application DocumentsCover Letter, Curriculum Vitae or Resume
What do we believe at RIT?Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Department/College DescriptionThe Division of Government and Community Relations (GCR) provides strategic vision and operational leadership for all aspects of the university’s government and community relations activities at the federal, state and local level. The division manages several signature campus and community events, and is home to the Osher Lifelong Learning Institute at RIT.
GCR led annual events include but are not limited to:
- Imagine RIT: Creativity and Innovation Festival
- Brick City Homecoming and Family Weekend
- Alfred L. Davis Distinguished Public Service Awards
- United Way Campaign
- Fringe Festival
- Ovation Performing Arts Showcase
- External organization conferences and special events
- Staff Appreciation Day
- FIRST Robotics and Genius Olympiad
- Veterans Day Breakfast
- Groundbreaking ceremonies
- Dedications and donor recognition
Additional DetailsIn compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Hourly/Salary Minimum41600
Hourly/Salary Maximum58458
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$126k-162k (estimate)
POST DATE
06/08/2024
EXPIRATION DATE
07/05/2024
WEBSITE
rit.edu
HEADQUARTERS
ROCHESTER, NY
SIZE
3,000 - 7,500
FOUNDED
1910
TYPE
Private
CEO
DAVID C MUNSON JR
REVENUE
$500M - $1B
INDUSTRY
Colleges & Universities
Related Companies
About Rochester Institute of Technology
RIT offers bachelors, masters and doctoral degree programs.
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