The Accounts Payable Specialist will be responsible for properly maintaining payable information including handling of the company’s bills and managing our accounts payable ledgers. It is critical that the AP Specialist have a good understanding of payments, the accounting process; including review of expense reports to assign payment to the proper cost centers, working with vendors and team members, and reconciling monthly statements.

Essential Functions

• Controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Assists in paying vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Work with project managers and vendors to ensure change order amendments are completed and approved
• Work directly with project managers to ensure invoices are coded to the correct job and job phases.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records.
• Ensure sales tax reporting is correct by calculating requirements on paid invoices.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities and learning from others.
• Updating and maintaining records of expenditures
• Ensure proper allocation and coding of company credit card expenses.
• Responding to vendor invoice inquiries
• Resolving payment discrepancies and disputes on behalf of the company
• Team player, helping assist with office related tasks including answering phones and other admin tasks
• Ability to multi-task in a fast-paced environment
• Excellent communication skills

Education and Experience

• High school diploma, GED, or equivalent required
• Associates or Bachelor’s degree in accounting, finance, or related field a plus
• Previous accounts payable experience preferred
• Solid understanding of basic accounting principles
• Proven ability to calculate, post and manage accounting and other financial records
• Experience with Sage 300 or TimberScan is a plus
• High degree of accuracy and attention to detail

Roers is a Drug-free Workplace and Equal Opportunity Employer