About us

No two people are alike. At Roman Music Therapy Services, we recognize that each individual and organization we serve has unique needs. We have learned that with all things, a one-size-fits-all approach does not work!.

Are you looking for an opportunity to use your organizational and people skills to make a positive difference in the world? Do you want to be a part of a team of professionals in a flexible work environment that celebrates diversity, growth and potential? Join us at Roman Music Therapy Services and utilize your administrative skill set to contribute to transformative music experiences for children and adults of all ages with a wide variety of abilities and needs. Every day we use music to transform lives, one note at a time.

Roman Music Therapy Services is currently seeking a person-centered and culture-driven EXPERIENCED Executive Assistant who is passionate about playing a key role in a small business by providing support to the CEO.

Although we require this position to reside in or near Greater Boston/Merrimack Valley/Southern NH, this position is mostly a remote position.

The Ideal Candidate for this position will demonstrate:

· A willingness and commitment to grow personally and professionally

· A strong desire to be a part of a dynamic, fast-paced, and transformative team environment

· Exceptional organizational, project-management and problem-solving skills with an unwavering attention to detail and follow through

· Ability to respond with appropriate levels of urgency to situations and events that require a quick response or turnaround

· Sophisticated management of confidential information and the ability to discern and navigate sensitive situations

· Exhibit a high degree of professionalism in interactions with diverse groups of people, including senior executives, staff, community leaders, clients and people with disabilities

Examples of Duties (a full description of Job Duties can be supplied upon request or initial interview):

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: serving as project manager and assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and databases; making travel arrangements; and completing expense reports
• Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
• Manage all aspects of travel arrangements from research, booking, confirmations, changes and develop detailed itineraries
• Maintain and order office supplies
• Interface with Administrative team as needed to ask for support or offer support
• Manage vendors such as housekeepers, lawn care, auto and home maintenance vendors, from start to finish including scheduling maintenance or services, finalizing payments and engaging in communications
• Calendar management for the family including coordination and transportation
• Other administrative, operational or household management tasks as needed and assigned

Employment Standards, Qualifications and Requirements:

· Associate’s or Bachelor’s Degree preferred but not required

· At least three (3) years of experience supporting a CEO or Executive Director type role

· Spectacular communication and customer service skills

· Advanced Microsoft Office and computer skills, with an ability to become familiar with business-specific programs and software; ability to design and edit graphic presentations and materials

· Can make appropriate, informed decisions regarding priorities and available time

· Dependable, where “yes” means “yes” and “no” means “no”

· Ability to complete a high volume of tasks and projects with little or no guidance

· Able to maintain a high level of integrity and discretion in handling confidential information

· Ability to switch gears at a moment’s notice

· Support minded personality who truly wants to help others

Employment Type: Full-Time, Salary Exempt with benefits

How to Apply:If this role is exactly what you are looking for to grow and develop in your career, please submit your cover letter and resume in .pdf format to jobs@romanmusictherapy.com.

Please note, all applicants MUST complete the assessments to be considered for employment within 24 hours of applying for the position.

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. A more detailed description can be provided upon request or initial interview. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Roman Music Therapy Services, LLC believes and practices in Equal Employment Opportunity.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Wakefield, MA 01880