Assistant to the Athletic Director
School Overview
Rowland Hall is an independent school in Salt Lake City serving approximately 1,000 students in preschool through twelfth grade. Driven by our vision of developing people the world needs, we believe in a transformational education that gives students agency and purpose, connects them to their global community, and empowers them to make the world a better place for all.
Rowland Hall sets the standard for teaching and learning excellence through our academic and co-curricular programs, including experiential learning opportunities, artistic self-expression, and a competitive athletic program that challenges students inside and outside the classroom. We foster curiosity, compassion, joy throughout the learning process, and graduate young adults who know how to think critically and are inspired to make a difference.
Located near the base of the stunning Wasatch Mountain Range and adjacent to the University of Utah, a world-class research university and medical center, Rowland Hall attracts a diverse community of families. The school focuses on recruiting and retaining high-quality employees by offering extensive professional development opportunities, competitive salaries with local districts and market rates, and a close-knit, supportive community.
Position Summary
The Assistant to the Athletics Directors (ADs) supports the ADs by managing athletics-related communication, updating bulletin boards, social media, handling athlete registration, rosters, and awards. This role also includes assisting with budget requests, calendar management, and building/space use forms. The Assistant takes initiative to ensure the smooth daily operation of the Athletics Department.
Primary Job Responsibilities

• Facilitate effective external and internal communication between members of the athletic department and the school community, including parents, faculty, and staff
• Compose and dispatch written materials that may include letters, programs, forms, and flyers
• Keep the Parent Portal and school website current with all required athletic forms, schedules, directions, and other important parent-facing information for each Upper School sport
• Communicate with coaches and parents regarding required student athletic forms and on-line Aktivate registration
• Maintain record of required Rowland Hall and UHSAA athletic forms and serve as primary point of contact for parents with questions and support needs related to signing up for sports
• Design and maintain athletic information bulletin boards (physical and virtual) taking point on social media postings under the guidance of the marketing department and in conjunction with coaches and team captains
• Perform scholastic eligibility checks on all Upper School athletes prior to each sports season and submit athletic eligibility and roster for each Upper School sport to the UHSAA
• Maintain current athletic schedules including directions to away contest sites, as well as the permanent record of end of season summaries for each Upper School athletic team, including team and personal records, letter winners, and awards.
• Track and prepare Academic All-State nomination forms each sports season, as well as certificates for Academic and Athletic All-Region, participation, and letter winners.
• Maintain inventory of equipment and uniform items for each Upper School sport
• Assist in organization of Upper School Pack the Bleachers and Middle School Fan Appreciation
• File all budget items (e.g., check requests, invoices, purchase orders, etc.)
• Prepare and submit building/space use forms for athletic events as needed
• Prepare and submit maintenance request forms as requested
• Assist the upper school main office team with reception coverage if/when time permits
• Work extra hours during busy seasons to assist with athletic events
• Other special projects and tasks as assigned

Skills And Requirements

• Highly organized with a keen attention to detail
• Ability to manage multiple tasks and projects simultaneously
• Excellent interpersonal and public relation skills
• Strong written and verbal communication skills
• Self-motivated and adaptable, the ability to think and work independently
• Ability to manage several projects at a time
• Excellent computer skills and ease with learning new databases, software applications, and management systems (we use Finalsite, Veracross, Canvas, and Google Suite)
• Aptitude for operating school office equipment (multi-phone lines, copy machine, FAX, laminator, etc.)
• Dependable team player with the ability to maintain good boundaries
• Demonstrates cultural competency, both internally and with prospective families and community partners
• Demonstrates respect for confidentiality issues arising in the school community

RequirementsThe requirements listed below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is at times required to:

• Lift up to 10 lbs of boxes or equipment
• Move easily around a typical school space
• Be able to contribute in an organized and productive manner as a team member of grade level, division, and all school groups

Additional Information
This is a part-time, 10-month (June/July and school breaks slow down), non-exempt position, reporting to the Director of Athletics. The anticipated start date is as soon as possible.
Equal Employment Opportunity
Rowland Hall is an equal opportunity employer, and as such, believes that each individual is entitled to equal opportunity without regard to sex, color, race, ancestry, religion, national origin, sexual orientation, gender identity, age, physical disability, marital status, veteran status, or any other characteristic protected under federal or state anti-discrimination laws. Rowland Hall’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment.