Royal American Group of Companies is Hiring a RAC FIELD ADMINISTRATIVE ASSISTANT Near Panama, FL
Job SummaryThe RAC Field Administrative Assistant reports to the General Superintendent, supports the construction staff, and performs general office duties and payroll functions. Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships with coworkers and job-site personnel, and exhibit professionalism. Essential Job Duties And ResponsibilitiesThis is a description of the major responsibilities of this position. This is a summary and is not meant to include all activities that may be required to successfully perform in this job.
Consult with General Superintendent on duties assigned
Sort and distribute mail daily
Assist with office operations based on policies and procedures
Track paperwork due from job construction sites
Communicate effectively both verbally and in writing with superiors, colleagues, subcontractors, vendors, and individuals inside and outside the Company
Distribute and/or file paperwork as directed
Coordinate travel plans as needed
Receive, prioritize, and direct telephone inquiries, coordinate and distribute operational communications for subcontractors and vendors
Deliver all Davis-Bacon Act and Section 3 paperwork to oversight agencies, either in person, via email or by overnight delivery
Other miscellaneous duties as requested
Essential Knowledge, Skills, And Abilities (KSAs)
Strong knowledge of Microsoft Office programs, particularly Word and Excel
Good organizational and prioritization skills
Good verbal and written communication skills
Effective as a team-oriented problem-solver
Pursue job duties with a strong sense of urgency and little supervision
Valid driver’s license with ability to operate a motor vehicle
Work under multiple time constraints
Operate office equipment computer, adding machine, copier, and scanner
Ability to read, write, compute basic math
Education And Experience
High School diploma or equivalent
One to two years’ office environment and clerical experience, preferably in a construction office
Physical Demands
Work in an office environment with a computer as needed daily, either standing or sitting
Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking