Responsibilities

KEY RESULT AREAS & TASKS

KRA: Effectively and Efficiently Manages Processes, Procedures and Follow Up for Accounts Payable

• Monitors the timely submission of payable invoices to the business office. Obtains proper approvals and attaches required supporting documentation prior to posting into accounting.
• Posts approved invoices into ERA on a daily basis insuring that all expenses are recorded in the proper accounting period. Notifies management of any discrepancies if they occur.
• Maintains vendor account records verifying that the statement balance and g/l balances agree. Discrepancies are properly documented and submitted to management prior to payment.
• Creates new vendor records ensuring that company guidelines are being adhered to. Properly identifies and maintains 1099 records for year-end reporting.
• Maintains proper petty cash records notifying management immediately of any shortage or irregularities.
• Processes invoices in a timely manner avoiding late fees, interest charges or penalties from being assessed. Remits payments timely in order to capture vendor discounts wherever available.

KRA: Effectively and Efficiently Manages Schedule Maintenance for Accounts Payable

• Reconciles vendor accounts on a monthly basis comparing statements against the general ledger balances. Any variances are properly noted and submitted to management for review.
• Reviews Schedules on a semi-monthly basis and submits to management prior to end of month close.
• Identifies and researches discrepancies, communicates with management and assists in resolving matters directly relating to the payable desk.
• Generates reports providing expense analysis or other data as requested by the business

KRA: Effectively and Efficiently Manages Accounts Payable Records

• Maintains current and accurate records. Reconciles unpaid invoices against statements monthly, while ensuring accuracy.
• Paid invoices are to be properly filed, marked “paid” and have check copies attached prior to being archived.
• Presents checks for signatures with proper supporting documentation including a vendor reconciliation recap and confirmation of the general ledger balance.

KRA: Build Effective Internal and External Client Relations/Retention:

• Maintain a strong “Client-Centric” vision that is aligned with “The Rusnak Standard” and best practices to provide professional and exemplary service to create an extraordinary experience during every encounter with internal/external customers.
• Actively listen and communicate, verbally and in writing, in a courteous, professional, clear, concise, and correct manner to identify client needs beyond expressed concerns.
• Respond in a timely, courteous, and professional manner with a “consultative, value-added” approach to secure client understanding and develop a stronger business relationship and future business.

KRA: Exemplify the Brand and Corporate Culture:

• Seize every opportunity to improve Client satisfaction by conducting self in a professional manner and working in accordance Company values, beliefs, norms, and standards; holds self and others accountable for exemplifying the corporate culture.
• Respect and demonstrates passion for the RUSNAK brand and our manufacturers’ brands; Behaves professionally, respectfully, honestly, and with the utmost ethical manner with internal/external Clients, vendors, business associates, and at work and any event and/or activity that is related to RUSNAK and/or its manufacturers.
• Maintain a professional and well-groomed personal appearance at all times.

KRA: Initiate Relevant Professional Development:

• Seek out opportunities to enhance personal organizational, communication, and negotiation skills.
• Maintain current job and product knowledge to improve effectiveness with clients and all job tasks.
• Consistently produce accurate and thorough work at all times that meets “The Rusnak Standard.”

KRA: Ensure A Safe Work Environment:

• Accept individual responsibility and accountability for complying with the Company Health and Safety (H&S) processes within personal control; performs duties in a way that will not cause personal danger, endanger other individuals, or violate local, state, federal, environmental regulations.
• Promptly corrects or reports any hazard or potential hazard to supervision; wears personal protective equipment, where required; ensures work location is kept safe, neat, organized, effective, and inviting.

KRA: Be an Effective and Proactive Team Member:

• Treat all Clients, employees, vendors, and associates with respect.
• Willingly adjust to unexpected changes or requirements and undertake tasks that fall outside of the routine job and assist others whenever possible to meet Client requests and business demand.

Qualifications

Education, licenses, certification, and/or essential qualifications

• Minimum of 3 years in position of Accounting or similar positions.
• Required: Associate Degree in Accounting or related field
• At least eighteen (18) years of age.
• Desired: Current California Driver License with satisfactory Department of Motor Vehicle driving record.

Degree/Diploma