Title: Legal Administrative Assistant

Location: Raleigh, NC

Annual Salary: $48,000-55,000

Our client, a mid-size regional law firm, is looking for a Legal Administrative Assistant to join the team in their Raleigh, NC office!

Ideal candidates will have at least 5 years or more of relevant legal support experience at another law firm, particularly in civil litigation defense. A background in real estate litigation, commercial litigation, employment litigation, business disputes, professional liability or similar practice groups is helpful. You will assist attorneys and legal staff in their day-to-day work as well as represent the attorney and firm to clients, legal professionals, and others. Additionally, you’ll support the attorney group by drafting legal documents, maintaining files, performing research and preparing for upcoming events, including hearings, depositions, mediations and trials.

Responsibilities:

• Set up new files, including preparation of conflict worksheet (including review of new file contents for names and relationships of parties and communication with attorney(s)); organize file contents; prepare Contact Sheet; docket all answer/response/client guideline dates; maintain Client Portal; review Client Guidelines and Reporting Forms.
• Setup any templates for reports, answers and/or discovery in document management software.
• Maintain attorney client list, deadlines and calendar.
• General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced.
• File general correspondence, e-mails and/or other legal documents in document management software.
• Prepare and edit general correspondence, pleadings and/or discovery from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time.
• Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.
• Related copying, scanning, faxing, etc.
• Field and handle phone calls that may come in for attorney in attorney’s absence.
• Review and process incoming and outgoing mail; scan and save to document management software.
• Possible scheduling of meetings, hearings, depositions, mediations, etc., and calendar same.
• Prepare and update indices of pleadings, discovery, and other file materials (including medical records if not preparing chronology).
• Request checks for any filing fees or other court expenses. Process vendor invoices.
• Request court reporters and reserve conference rooms for depositions, mediations, etc. as needed.
• Prepare closed files, including offsite storage and/or shredding; coordinate with the Finance Department to close in our system and final bill; close matters in docketing system.
• Prepare expense reimbursements.
• Possible assistance with Marketing.
• Maintain accuracy of work product.
• Back up other Legal Administrative Assistant(s) as requested or assigned.

Qualifications:

• Associate degree or bachelor’s degree and/or 5 years of experience in a similar support capacity at a law firm.
• Background in real estate litigation, commercial litigation, business disputes, employment litigation, professional liability, or a similar practice area.
• Experience filing in both Federal and state court.
• Proficiency with Microsoft Office Suite, including Microsoft Word.
• Minimum typing speed of 50 wpm.
• Knowledge of document management, billing, docketing, and e-discovery legal software is helpful.
• Excellent client service and interpersonal skills with the ability to interact well with and respond to the needs of all levels of individuals.
• Ability to communicate clearly and concisely in oral and written form.
• Highly organized with attention to details, including the ability to own and prioritize all aspects of the position and meet deadlines in a dynamic, fast-paced environment.
• Effectively manage and maintain confidential information.
• Self-starter with the ability to work independently, or as part of a team, using initiative in all aspects of assignments.
• Ability to read and absorb complex information quickly and accurately.
• Ability to provide paralegal and/or administrative support for two or more attorneys.