TASKS PROFILE :

Typical tasks for this position include (but are not limited to) the following :

Use computers for various applications, such as database management or word processing.

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Create, maintain, and enter information into databases.

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Maintain scheduling and event calendars.

Complete forms in accordance with company procedures.

Schedule and confirm appointments for clients, customers, or supervisors.

Make copies of correspondence or other printed material.

Responsibilities / Expectations :

Communicate with Supervisors, peers, or subordinates : provide information to supervisors and co-workers in written form or in person.

Maintain a good record of attendance and punctuality.

Learn all manual tasks performed within the department.

Perform tasks assigned using specific operating procedures and following department specific quality control processes and procedures.

Treat people with dignity and respect.

Conduct all business with integrity.

Adhere to Rust-Oleum Corporation Quality principles and participate in all departmental and company-wide Quality activities.

Follow all safety procedures and company policies.

QUALIFICATIONS : KNOWLEDGE

KNOWLEDGE

English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

SKILLS

Writing Communicating effectively in writing as appropriate for the needs of the audience.

Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension Understanding written sentences and paragraphs in work related documents.

Time Management Managing one's own time and the time of others.

Service Orientation Actively looking for ways to help people.

Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Monitoring Monitoring / Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

ABILITIES

Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.

Near Vision The ability to see details at close range (within a few feet of the observer).

Far Vision The ability to see details at a distance.

Written Comprehension The ability to read and understand information and ideas presented in writing.

Written Expression The ability to communicate information and ideas in writing so others will understand.

Speech Clarity The ability to speak clearly so others can understand you.

Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.

g., patterns of numbers, letters, words, pictures, mathematical operations).

Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.

WORK ACTIVITIES

Performing Administrative Activities Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others and maintaining them over time.

Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.

Documenting / Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic / magnetic form.

Performing for or Working Directly with the Public Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores and receiving clients or guests.

Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events

Last updated : 2024-07-02