Job Details

Description

The Rutgers University Foundation (RUF) seeks a creative, dynamic, and detail-oriented individual to serve as its Coordinator, Advancement Events.

Reporting directly to the Associate Director of Advancement Events, this position will support the team on a wide range of special events, special projects and strategic priorities.

The Coordinator will collaborate with the Associate Director and the entire Advancement Events team to support the logistics for events under the direction of the Director of Events.

This role offers a unique opportunity to gain hands-on experience in event planning and management within a supportive and collaborative environment.

The successful candidate will assist with the team’s events and manage a small portfolio of their own, contributing to the Foundation’s mission and goals.

Essential Functions

Support the department Assistant and Associate Directors of Advancement Events with tasks related to both upcoming events and department operations, including but not limited to : ordering event supplies, maintaining inventory, printing and organizing day of event materials (nametags, lists, etc.

making sure data is captured in customer relationship management system, budget tracking, and sending and compiling survey results.

• Provide on-site assistance with events including set0up, registration, and event break-down.
• Manage a small portfolio of independently managed events, handling all aspects from initial planning to post-event evaluation with the assistance of the other members of the team and directive from the Director of Events and Associate Director of Advancement Events.
• The Coordinator should possess strong customer service, organizational, multitasking, and time management.
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing and by phone.
• Maintain accurate record and documentation for events, including budgets, timelines, reports, briefings, and other materials required by the Director of Events.
• Ensure compliance with university policies and procedures in all event planning and execution.
• Collaborate with internal and external partners to ensure events align with strategic objectives and the advancement of Rutgers and Foundation.
• Build and develop strong relationships across the institution.
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to RUF and University business and confidential prospect information.
• Work on special projects and other duties as assigned.

Skills and Abilities

Consistency

• Deliver work accurately and on-time
• Demonstrate the ability to own increasingly complex projects / programs with evolving priorities
• Take initiative to develop strategy
• Identify, engage and acquire new prospects and move constituents along the continuum

Contributions

• Demonstrate creativity and innovation
• Contribute to and advance the operational goals of the department / project / program

Competencies

• Demonstrate mastery of individually defined roles and responsibilities within the department / project / program
• Demonstrate ability to influence / advance ideas across levels / departments and to be seen as someone who establishes new operational efficiencies

Leadership

• Work on straightforward projects which have a distinct beginning and end date
• Complete tasks assigned by lead and / or manager
• Shift to owning components of projects and programs
• Ability to positively influence and advance ideas across levels and departments
• Provide positive customer service with a solution-oriented mindset

Education / Qualifications

Bachelor’s degree or equivalent experience required. 0-2 years of relevant experience preferred with events, project management, administrative support, development assistance (or comparable experience) in a not-for-profit, educational, retail, or corporate setting.

Mental Demands

Clarity of focus while juggling complex projects or deadlines.

Working Conditions

Ability to stand for long periods of time, occasionally lift 25-50 pounds.

This position will work evenings, weekends, or odd hours to meet resource-raising commitments. Typical working conditions with an absence of disagreeable elements.

This position requires a flexible schedule including early morning, late evenings, and occasional travel.

Workplace Arrangements

This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week.

The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.

Benefits

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to accrual of five wellness days each year
• Nine holidays, as well as four flex days
• Parental leave
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression
• $40 monthly cell phone reimbursement

Rutgers University Foundation

Founded in 1973, Rutgers University Foundation is a 501(c)(3) tax-exempt organization whose sole mission is to advance Rutgers’ pursuit of excellence in education, research, and public service.

By providing the bridge between donors and the schools and programs, faculty, and students that make up the university, RUF inspires philanthropic support, fosters connections with alumni and friends, and empowers Rutgers to better the world.

Equal Employment Opportunity

It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

Last updated : 2024-06-22