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The Administrative Specialist provides professional administrative support in the day-to-day operations of the office and assists the Division Chiefs, Branch Chiefs, and/or Operations
Coordinators with a variety of administrative tasks. Hybrid - 3 days in the office.
Professional Qualifications/Skills:
Must be a US citizen and possess a current SECRET clearance;
Major Duties:
Maintain the Division Chief’s schedule;
Track deadlines and assigned, division taskers;
Prepare and/or edit organizational charts, memos, reports, and other general office documents and material as required;
As assigned, attend meetings, and capture and distribute minutes;
Arrange official travel and assist in the preparation of travel vouchers for the Division Chief and other direct hire, division staff (FS, GS, and PSC);
Draft cables utilizing templates and the Government's cabling system (SMART);
Monitor the preparation and submission of annual evaluations for Civil Service and Foreign Service personnel;
Receive visitors;
Screen and facilitate telephone inquiries;
Order office supplies and equipment;
Coordinate building and office equipment support requirements;
Support proper security protocol, act as visitor escort, and oversee proper storage and handling of classified documents and the destruction of classified material as directed;
Oversee time and attendance records for direct hire government employees using WebTATEL software; assist other Administrative Assistants with back-up coverage;
Manage and maintain the division’s filing system and databases, working to incorporate digital records as permitted;
Responsible for receipt and distribution of office mail and preparation of interoffice and external mail to include US domestic/foreign mail FedEx, UPS, etc.;
Perform word processing, database, and spreadsheet activities and operate office equipment (PCs, faxes, phones, copying machines, scanners, etc.);
Oversee in- and out-processing procedures for the division’s new hire and terminated employees to include overseeing assigned workspace, cell phone issuance, documentation
for computer access and IDs, and access control programming;
Coordinate with the ATA Executive Administrative Assistant for building and facilities maintenance requests;
Maintain working group notes and assist chairs with scheduling;
Coordinate the weekly activity report (WAR);
Generate documentation and submit registration for ATA staff training;
Other administrative duties as directed by the Division Chief;
Serves as back-up for the ATA Executive and Division-level Administrative Assistants.
Track and monitor flow of all documents from inception to distribution of final copies;
If you do not find interest in this opportunity but know of someone who may, we kindly ask that you refer the individual to RWD Consulting, LLC by forwarding this job posting.
Job Type: Full-time
Pay: $80,000.00 - $90,000.00 per year
Benefits:
Schedule:
Experience:
Security clearance:
Ability to Commute:
Ability to Relocate:
Work Location: In person
Full Time
Business Services
$59k-73k (estimate)
06/15/2024
10/11/2024
rwdconsultingllc.com
AURORA, CO
100 - 200
2004
Private
RICHARD WAYNE DUSTON
$10M - $50M
Business Services
RWD is a consultancy firm that offers logistics and supply chain management, facility operations, healthcare and financial planning services.
The job skills required for Administrative Specialist include Customer Service, Administrative Support, Written Communication, PowerPoint, Word Processing, Consulting, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
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