Job Description :

Saab, Inc. is seeking a dynamic, results-oriented individual as an Administrative Support Specialist / Receptionist for our Cranston, RI or Quincy, MA office.

As the first line of communication, you will be responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors and employees.

You must demonstrate a poised and professional demeanor with a positive attitude, excellent communication skills and professional appearance.

Responsibilities Include :

Greet visitors at the Saab office

Maintain visitor log and distribute badges with a high level of accuracy

Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention

Overall management of busy calendars

Coordination and scheduling of meetings

Process and track expense reimbursements

Maintaining and updating contacts lists

Inventory and ordering of Office Supplies

Provide backup support to other Assistants as needed

Assist with additional projects and other duties as required

Punctual, regular, and consistent attendance

Punctual, regular, and consistent attendance Foreign Travel processing

Printing ID cards

Classified Visit processing

Daily PO Box checks (classified mail pickup)

Personal Security Clearance processing (initiating investigations / re-investigations)

Classified material packaging and mailing

Compensation Range : $24.13-$28.37

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education / training.

Skills and Experience :

High School Diploma, or equivalent

3 years of experience in an administrative support role.

Self-starter and self-directed with the ability to think creatively for efficiency and process improvement

Ability to multi-task, balancing a number of tasks efficiently

Excellent customer service skills with positive and helpful demeanor

Exceptional verbal and written communication skills while knowing your audience

Punctuality and dependability

Excellent teamwork skills

Organizational skills and project coordination experience with attention to detail

Citizenship Requirements :

Must be a U.S. citizen. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Drug-Free Workplaces :

Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug-free workplaces.

As a condition of employment, candidates will be required to pass a pre-employment drug screen.

Benefits :

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, business-casual atmosphere and comprehensive benefits :

Medical, vision and dental insurance for employees and dependents

Paid time off including : minimum of 3 weeks vacation, 5 floating holidays, 8 designated holidays, parental leave, personal illness, bereavement, jury duty, long-term and short-term disability

401(k) with immediate vesting on employer match

Tuition assistance

Student loan assistance

Wellness account, Care.com subscription and employee assistance programs

Employee stock purchase program with employer match

Last updated : 2024-06-20