Saint Andrew’s Episcopal School has long been a wholehearted community of learners with a wholehearted commitment to cultivating student happiness, academic achievement, and character. In our classrooms, children are called to be their best selves.

Position summary: The main role of the Accounts Payable and Payroll Specialist is to manage daily accounts payable, invoices, billing, and payroll management. A community member who serves the community in a manner that is in alignment with the beliefs and core values of the school and its leadership.

Essential Qualifications/Minimum Requirements 

• Bachelor's degree preferred but not required in accounting, or related field
• Must have a full and deep understanding of the AP and Payroll process 
• Strong work ethic, task-oriented with the ability to work independently with little or no supervision 
• Must be punctual and committed to delivering superior work product 
• Ability to solve problems thoroughly; learn the ins and outs of software; arrange evergreen solutions 
• Maintain a customer service mindset; deep understanding of private school communities 
• Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators and business partners 
• Must be organized, thorough, and detail oriented 
• Willing to improve upon weaknesses, obliterate challenges, and reflect on outcomes 

Essential Functions/Job Duties 

• Accounts payable performed on a weekly basis 
• Responsible for weekly accounts payable processing (via BILL, Divvy and QBO), ensuring accuracy and proper coding of all invoices for the school. 
• Responsible for researching and following-up on all accounts payable inquiries. 
• Maintains accounts payable vendor files (obtains W-9’s for all new vendors), including weekly filing of invoices, as needed. 
• Liaises with faculty, staff and parents on requisitions, invoices, and reimbursements 
• Verifies monthly benefits invoices against employee rosters and elections (updates) and prepares for payment. 
• Prepares and files annual 1099s (ensure to have necessary vendor information in file). 
• Works within the payroll system; close interaction with HR team 
• Validates payroll reports and posts all journal entries relating to payroll and benefits. 
• Assists with annual audit; prepares appropriate schedules as assigned. 
• Assists with monthly closing (e.g. AP aging and reconciliations). 
• Monitors, verifies, and updates petty cash spreadsheet; counts and logs cash from various actives. 
• Provides general assistance regarding clerical administration and other support needs, including general school community events and other related responsibilities. 

Other assigned tasks 

• Provides administrative assistance as needed in the Worker’s Compensation audit 
• Research projects may be assigned on occasion; attend department meetings
• Light human resources functions to collaborate with and support remote HR team 
• Other duties as assigned by the Head of School