Administrative Assistant

• Job Description*

All applications due by: TBD

Title: Administrative Assistant

Reports to: Rector, Saint John the Evangelist Episcopal Church

Hours: 24 hours per week

Schedule to be determined in collaboration with the Rector.

Additional compensated hours may be necessary during peak church holiday seasons.

Compensation: TBD

Status: Regular Part-time, Non-exempt

Position Summary: Under the supervision of the Rector the Administrative Assistant provides general office support to the parish, staff, congregation and committees, in order to support the ministries and mission of Saint John the Evangelist Episcopal Church. This work includes, but is not limited to: data and records management, phone and email support, and supplies and inventory management. The Administrative Assistant will be a resource person for both members and non-members and a welcoming and responsive presence in our church’s office.

Essential Duties:

Information Management

1. Assist with preparing and distributing marketing materials, as directed.

2. Assist with managing the church’s online presence (website and Facebook pages, online

advertising, etc.).

Administrative Support

1. Provide a welcoming and helpful presence in the parish office.

2. Respond to requests for information and resources via email, telephone, and in-person visits.

3. Provide administrative support to vestry or other committees, including: preparing meeting documents or posting minutes; making document copies, etc.

4. Place orders for supplies and equipment as authorized.

5. Produce rosters, correspondence, and other documents.

6. Sort incoming mail and send parish mailing and other outgoing mail.

7. Maintain and manage parish calendar.

Liturgy Support

1. Assist with preparing and proofing worship materials and bulletins for Sunday morning and other services including attendance and clerk responsibilities at monthly vestry meetings.

2. Prepare flower donations information, assist with the coordination of lectionary and ministry schedules, sending reminders as scheduled.

Note: This description is not intended to include all responsibilities, as additional duties may be assigned and existing duties may be adjusted at any time.

Knowledge, Skills and Abilities:

1. Strong writing and grammar skills, including proofreading.

2. Proficiency in word processing, spreadsheet, and database applications.

3. Demonstrated organizational skills, including scheduling, project coordination, and prioritization.

4. Ability to effectively manage workload.

5. Effective communication skills, both verbal and written.

6. Ability to maintain confidentiality at all times regarding persons and information.

7. Knowledge of office etiquette and effective communications skills.

8. Knowledge of supply procurement, including the ability to research vendor prices and negotiate costs.

9. Welcoming disposition, willingness to accept and serve all who come to Saint John the Evangelist.

10. Must be able to lift 20 pounds.

11. Must pass a background investigation to comply with church requirements.

Qualifications • Minimum 3 years of office experience, including communications, is preferred.

• Experience in a church or other ministry setting is preferred.

•. To apply, send a resume and a cover letter detailing your interpersonal

communication strengths and experience.

Saint John the Evangelist will provide the following:

• Hourly Wage of $TBD per hour paid semi-monthly;

• Withholding of Federal, State and Local taxes;

• Withholding of Medicare and Social Security taxes;

• Contributing Employer Social Security at standard rate;

• Treasurer will Provide Payroll and other financial administrative services and purchasing of all non- music related items and services;

• Yearly Budgetary purchases. Approved by Rector, and processed by the Treasurer with appropriate receipts;

• Access to Volunteer Parish Administrative Support;

Job Type: Part-time

Pay: $22.20 - $23.54 per hour

Expected hours: 20 per week

Schedule:

• 8 hour shift

Application Question(s):

• Do you have experience working in a religious organization?

Experience:

• Office experience: 1 year (Required)
• Organizational skills: 1 year (Required)
• Microsoft Word: 1 year (Required)
• Proofreading: 1 year (Preferred)
• Writing skills: 1 year (Preferred)

Work Location: In person