16 Bilingual Administrative Assistant Jobs in Brunswick, NJ
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Saint Peter's Healthcare System is Hiring a Bilingual Administrative Assistant Near Brunswick, NJ
The Bilingual Administrative Assistant will:
- Receive telephone calls for the department.
- Answer heavy volume of phone calls within 3 rings, identifying themselves, the department and politely obtaining a summary for the call.
- Determine urgency and dispatches requests to appropriate personnel; takes accurate messages in accordance with established department procedures.
- Immediately and appropriately document patient interactions in department EMR, SHIRE Review voice mails left overnight.
- Assist Department Chair in managing and maintaining the department’s expenditure reports
- Obtain invoices, create vouchers and makes request for necessary signatures
- Send signed copy through interoffice mail to Accounts Payable and email signed copy to necessary financial team (Accounts Payable, Finance and Dept. Chair).
- Keep electronic copies of all transactions organized with accordance with department policy. Works closely with the Grant Coordinator and Practice Coordinator when quarterly reports are due.
- Acts as time keeper and monitors all requests for time off, following hospital policy and procedures for Payroll purposes.
- Enter time off requests and make note into hospital payroll system.
- Keep electronic copies of all requests organized for easy reporting and review.
- Act as secondary to Practice Coordinator for sign off privileges.
- Receive, process and distribute electronic faxes in Athena inbox to appropriate staff.
- Receive, process and distribute department mail
- Process outgoing mail, per hospital procedures
- Process FedEx shipping label per clinical staff instructions and deliver to loading dock Pick up and distribute in-coming mail
- Appropriately request charts from Cityside Archive, per guidance of clinical staff when necessary.
- Follow documentation procedures in SHIRE when chart is requested and obtained.
- Operate standard office machines to efficiently perform duties (e.g.: phones, computers, scanner/fax/copier/printer, label makers, etc.)
- Secondary to Registrar Receptionist
- Greet and receive patients and visitors in a courteous and professional manner.
- When receiving patients, identify the patient is on schedule, note the time of the appointment, register patient per hospital standards and obtain referrals if necessary.
- Inform patients if there will be a wait.
- Ability to type, edit and proof business correspondence and prepare reports.
- Three (3) years related secretarial work experience including arranging meetings and conferences.
- Excellent interpersonal skills.
- Must be able to accurately and efficiently record and type dictation involving a normal range of business vocabulary or a limited and recurring range of special terminology.
- Generally sedentary work but may require standing and walking.
Job Summary
Full Time
$45k-57k (estimate)
07/14/2024
08/07/2024
www.saintpetershcs.com
Helena, Montana
1,000 - 3,000
Tom Fasolo
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About Saint Peter's Healthcare System
Saint Peter's University Hospital, a member of Saint Peter's Healthcare System, is a 478-bed acute-care teaching hospital sponsored by the Roman Catholic Diocese of Metuchen. Saint Peter's is a state-designated children's hospital and a regional perinatal center with a Level III Neonatal Intensive Care Unit, and is a regional specialist in diabetes, gastroenterology, oncology, orthopedics, and women's services, including the delivery of 5,400 newborns each year. The hospital offers a midwifery service and the new state-of-the-art Mary V. O'Shea Birth Center. Saint Peter's is a sponsor of resid...ency programs in obstetrics and gynecology, pediatrics and internal medicine, and is a major clinical affiliate of Rutgers Biomedical and Health Sciences.
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The job skills required for Bilingual Administrative Assistant include Accounts Payable, etc. Having related job skills and expertise will give you an advantage when applying to be a Bilingual Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Bilingual Administrative Assistant. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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Step 3: View the best colleges and universities for Bilingual Administrative Assistant.
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