237 Facilities & Administrative Assistant Jobs in Seattle, WA
Saltchuk is Hiring a Facilities & Administrative Assistant Near Seattle, WA
Summary
Join our Facilities team and be part of a company that values your expertise and offers a collaborative and supportive work environment.
Description
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POSITION SUMMARY
The Facilities and Administrative Assistant is responsible for ensuring a smooth, efficient, and welcoming experience for employees at the Saltchuk corporate home office. This position will be part of the Facilities team that will serve the corporate home office and other Saltchuk companies housed in the space. The role will provide backup to the Receptionist and perform facilities tasks, shipping and receiving, administrative assistant duties, event planning and other special projects as needed.
SALTCHUK OVERVIEW
Saltchuk is a privately-owned family of transportation and distribution companies committed to being the best in their industries. Our corporate home offers the best of both worlds, a small, hard-working team of professionals, united to serve more than 30 operating companies, generating $5B in annual sales, from Hawai'i to Alaska, Washington to Florida throughout the Caribbean. Our team enjoys sweeping views of Elliott Bay from new offices conveniently located in Pioneer Square, just two blocks from the ferry terminal, light rail, and transit centers. Saltchuk companies and their nearly 7,000 employees value safety, reliability, dedication to our mission, and industry-leading environmental innovation. We look for pride, integrity, professionalism, and approachability at the Corporate Home office, crafting pathways for career advancement throughout our family of companies. If you're looking for a long-term career, this is an extraordinary place to build one! Visit www.saltchuk.com.
JOB RESPONSIBILITIES
Functions as the backup receptionist for breaks, lunches, vacation, and other times as needed.
* Orders and maintains all office, kitchen, and restroom supplies.
* New hire and term desk set ups and break downs.
* Helps manage facilities requests email inbox for incoming employee requests.
* Serves as a resource to answer questions related to general office services including who to contact for what, etc.
* Develops and maintains excellent working relationships with employees, vendors, porters, property management staff, and others.
* Enter Hudson work orders when needed.
* Handles daily shipping and receiving functions and daily mail distribution.
* Maintains the 6th and 8th floor breakrooms and ensures a tidy presentation every morning, mid-day, and end of day.
* Provides a variety of administrative support functions, assists with special projects, and events and performs other duties as needed.
* Conference room management - keep neat, tidy, chairs pushed in, miscellaneous clutter removed, whiteboards cleaned each night.
* Supply rooms and mail rooms. Keep stocked with supplies, keep rooms tidy.
* Manage copy centers and ensure paper is available and back stocked.
* Employee matching letter program management.
* Iron Mountain shipment and retrieval management.
* Order Communications meetings lunches and manage set up and breakdown.
* Order various other staff lunches, upon request, set up and clean up.
* Miscellaneous Saltchuk staff "asks", upon request.
QUALIFICATIONS
Excellent interpersonal and verbal communication skills required.
* Outstanding customer service skills.
* Ability to remain calm, positive, and friendly at all times, particularly in stressful situations.
* Skilled at vetting incoming calls, before transferring, to prevent transfer of unwanted sales calls.
* Experience on a busy multi-line phone system highly desired. Familiarity with use of a softphone to manage an incoming call queue from multiple lines helpful.
* Strong relationship builder at all levels of the organization.
* Ability to act as an ambassador to a variety of constituencies, reinforcing the Company's values.
* Proficient in MS Office, especially Microsoft Word and Outlook
* Prior receptionist, office administrative and or facilities experience helpful.
* Must be able to lift 40 lbs.
PAY AND BENEFITS
You'll get market-competitive benefits and pay aimed at supporting you and your family: medical, dental and vision plans, life insurance, and disability benefits, vacation, sick leave, holidays, free ORCA transportation card, parking subsidy and matching charitable contributions. We also practice generous 401(k) company matching to help you save for your future.
* Pay Range $25.00 to $30.00 per hour (depending on experience)
* A generous Annual Bonus opportunity of 15% of base pay with upside for high performance.
* 3 Weeks of Vacation per year
* 9 Holidays per year
* 2 Personal Holidays Days per year
* 12 Days of Sick Leave per year
* Employees (and their families) may enroll in employer-subsidized Medical/Dental/Vision Plans
* Employer-paid Life/AD&D/Long-term Disability insurance
* 4% 401(k) Retirement Match 3% Company Discretionary Contribution
* Free ORCA Transportation Card
* Generous charitable contribution matching program
We are an equal-opportunity employer. All Saltchuk companies prohibit discrimination based on race, gender, gender identity, or gender expression; sexual orientation; national origin; age; disability; military/veteran status; marital status; religious beliefs; genetics; or any other factor protected by law. We ensure that individuals with disabilities are provided reasonable accommodation to participate in job application or interview processes, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request a accommodation.
Join us at Saltchuk and be part of a company that values your expertise and offers a collaborative and supportive work environment with opportunities for professional growth. Your contributions will help shape the future of our company.
We'd love to hear from you! Send your resume and cover letter to: Rose@saltchuk.com
Equal Opportunity Employer
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Job Summary
Full Time
$52k-65k (estimate)
06/21/2024
07/10/2024
saltchuk.com
RIVIERA BEACH, FL
3,000 - 7,500
1982
JOHN W SOMERHALDER II
$200M - $500M
Transportation
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About Saltchuk
Saltchuk is a diversified family of transportation and distribution companies headquartered in Seattle. With consolidated revenue of nearly $3 billion and approximately 7,500 employees, Saltchuk is ranked among the largest privately held businesses in Washington. Saltchuk companies provide air cargo, domestic shipping and logistics, international shipping and logistics, marine services, petroleum distribution and trucking services throughout North America. We believe inand championthe inherent value of our companies individual brands. The Corporate Home provides leadership and resources to our... companies, but not direct management of their operations. A primary function of the Corporate Home is to deploy capital and manage debt. Although the company has grown considerably since its founding in 1982, the Corporate Home employs about 50 people and has retained the collegial and entrepreneurial culture of a much smaller organization. Saltchuk is a values-driven organization, committed to safety and taking care of its employees, communities and the environment. To search for opportunities across the Saltchuk family of companies visit us at: www.SaltchukJobBoard.com
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The following is the career advancement route for Facilities & Administrative Assistant positions, which can be used as a reference in future career path planning. As a Facilities & Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Facilities & Administrative Assistant. You can explore the career advancement for a Facilities & Administrative Assistant below and select your interested title to get hiring information.
