About us:

We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills and views. The more inclusive we are, the better our work will be in fulfilling our mission of “Building Brighter Futures for Children and Families”.

Our vision is to create safe communities where children are healthy, and every family has the opportunity for success. Families get the support they need – when and where they need it. There is a focus on prevention and health; organizations and systems are connected in a synergistic sanctuary community that generates: Non –violence, Growth and Change, Democracy, Emotional intelligence, social learning, Open communication, and Social Responsibility.

Our investment in the future of each child means that the next generation of Oregonians will have the skills to contribute meaningfully through employment, community service, and raising their own healthy families.

At TFS we believe that every child and family can have a brighter future, through the love we bring together we can make this possible. There is so much need for mental and emotional support at all levels of our communities.

Providing administrative support in the Health Information Management – Medical Records Department. Reports to the HIM Manager and performs general office duties and Essential Duties of Medical Records Technician while supporting the H.I.M. Manager, coworkers, and staff outside the Medical Records Department. Will have extensive public contact. Scope of work varies and there are frequent interruptions and deadlines.

Wage Range : $18.19 – $22.00/hour

Worksite Type: Hybrid after training (Parry Center for Children/Portland, OR) - 2 full time opportunities available.

Major Responsibilities:

• Maintain the security and confidentiality of client records and other confidential information of the agency and staff by demonstrating a full understanding of provisions and limitations of HIPAA and related regulations.
• Assist in training new medical records staff in data entry, image scanning, the release of information, and other office duties and skills, electronic health records systems use, and other software applications, with supervision, as requested.
• Receive, track, reply to and produce all attorney and court-ordered documentation requests with limited supervision.
• Review legal documentation to identify custody status/parental rights.
• Receive, review, track and fulfill all OTIS and other investigative or audit support requests with minimal supervision.
• Independently process and document compliance required reporting tasks, such as Incident notifications, and discharge documentation disclosure.
• Demonstrate familiarity with basic reporting functions of electronic health record systems and other IS systems.
• Manage and maintain any client electronic & paper records after discharge including filing, cataloging, archiving, scanning & merging, and document destruction pursuant to agency policies, while using the correct labeling conventions and data entry standards
• Support integrity, accuracy, and compliance of the client and business record, by identifying record deficiencies, or inaccuracies and following up with appropriate staff.
• Maintain advanced knowledge and understanding of subpoenas, court orders, and attorney request for records.
• Process, for accuracy and compliance, a variety of documents including consents, releases, custody, protective, and other types of court orders; and handle per policy while maintaining highest standards for complexity and data entry.
• Competently perform data entry, faxing, photocopying, word processing, scanned image processing, in support of assignments
• Competently navigate all sections of the electronic health record systems and thoroughly demonstrate knowledge of content and purpose of documentation. how documentation links together.
• Complete all agency and departmental training required for the position.

Minimum Qualifications:

• High School Diploma or Equivalent. Two years (HIM) Health Information Management college-level programs preferred.
• Three years of medical record experience preferably working in an electronic health record system.
• Computer skills including, word processing, spreadsheets, and data entry; a solid background in an electronic health record; strong organizational ability; customer service skills including written, verbal, and phone; team player with the ability to work independently under supervision; typing speed of 55 wpm; medical terminology helpful.
• Operates within established and accepted office procedures and practices. Makes decisions within established guidelines, organizational policy and procedure, federal, state, and local laws, rules, and regulations for the requirements of this job description. Deals with highly sensitive and confidential resident information.

Preferred: Certificates, Licenses, Registrations: RHIT (Registered Health Information Technician) or equivalent certification preferred

Benefits:

We offer an excellent benefits package, including the following:

• 100% Employer Paid Medical, Vision, and Dental for Full Time Employees
• 401k retirement plan matches
• Growth | Career track, continuing education, and professional development
• Paid Training
• Generous Vacation and Sick Leave
• And more!

Pay Equity: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

For physical demands of position, including vision, hearing, repetitive motion, and environment, contact the HR department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client care.

Consideration of candidates is on-going, and position may close after 3 business days of posted opportunity.

If you need accommodation to review the information and/or complete the application process, please contact the Human Resources Department.

Trillium Family Services is a drug free workplace. All final applicants will be subject to a criminal record identification check pursuant to ORS 181.536.727.537 and agency policy. We are an Equal Opportunity Employer and Service Provider and support a culturally linguistically diverse governance, leadership, and workforce.