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The Contract Specialist assists with various clerical and administration tasks for the Procurement Department. This position routes contracts for approval by MTS staff, emails to vendors for execution, and when received back ensures they are properly executed; maintains the contracts database; works with third party insurance consultants to ascertain the accuracy and completeness of insurance coverage for MTS contracts; and assists in small business program and the administration of contracts.
EXAMPLES OF DUTIES:
Essential Functions
Small Business Program:
Contracts and Procurement:
Duties May Include, But Are Not Limited To, The Following:
QUALIFICATIONS:
Knowledge, Skills and Abilities
Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of documents and reports; knowledge of Microsoft Office Suite and the ability to learn and use other software that MTS might have or acquire; ability to organize, catalog and track large volumes of documents; exceptional verbal and written communication skills; exceptional organizational, prioritization and multi-tasking skills; exceptional interpersonal skills and understanding of customer relationship management; and exceptional collaborative and team-centric working style.
Physical Requirements
The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able operate a motor vehicle and perform tasks involving manual dexterity. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.
Experience/Education/Certificates/License(s)
Possess a high school diploma or associate degree, as well as at least two (2) years of full-time administrative experience. A bachelor's degree in business or economics, combined with procurement experience, is a plus, but not required. A combination of education and relevant experience may satisfy these requirements. Must possess and maintain a valid California driver's license.
GENERAL:
Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check. The Contract Specialist may be required to travel in order to attend procurement training sessions sponsored by the National Transit Institute (NTI), and will be required to obtain a certificate of completion for all four classes, which covers the Federal Transit Administration (FTA) procurement rules and regulations.
SALARY GRADE:
7 ($60, 856 - $86,416)
*Hiring range is typically the lower to mid-portion of the overall salary grade range DOQ
DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.
Full Time
$86k-110k (estimate)
04/08/2023
07/21/2024
sdmts.com
San Diego, TX
500 - 1,000
The job skills required for Contract Specialist include Procurement, Microsoft Office, Written Communication, Contract Review, Economics, Contract Compliance, etc. Having related job skills and expertise will give you an advantage when applying to be a Contract Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Contract Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Contract Specialist positions, which can be used as a reference in future career path planning. As a Contract Specialist, it can be promoted into senior positions as a Contracts Administrator IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contract Specialist. You can explore the career advancement for a Contract Specialist below and select your interested title to get hiring information.
If you are interested in becoming a Contract Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Contract Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Contract Specialist job description and responsibilities
A contract specialist performs various administrative duties that are essential to the successful management and execution of contracts on behalf of organizations.
12/17/2021: Moline, IL
They evaluates, negotiates, and prepares contracts for projects, services, or goods.
02/11/2022: Fort Lauderdale, FL
Contract specialist reviews the terms and conditions for a contract and ensures that all parties comply with the guidelines and legal regulations.
02/16/2022: Alamogordo, NM
They negotiate terms, evaluate bids, and prepare contracts.
03/12/2022: San Jose, CA
Evaluate or monitors contract performance to define necessity for amendments or extensions of contracts, and compliance to contractual obligations.
03/13/2022: Galveston, TX
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Contract Specialist jobs
The most successful contract specialists have a strong knowledge of business financial best practices, an understanding of contract law, and possess a strong attention to detail.
01/22/2022: Champaign, IL
Excellent analytical skills are crucial to the effectiveness of contract specialists.
01/18/2022: Kansas City, KS
Be familiar with contract review, drafting and negotiation skills.
12/23/2021: Cincinnati, OH
Develop communications that can break through.
12/30/2021: Elkhart, IN
Negotiate with suppliers to draw up procurement contracts.
02/28/2022: Jamestown, NY
Step 3: View the best colleges and universities for Contract Specialist.