Salary: $7,820.80 - $9,503.87 Monthly
Location : Strategic Sourcing Department - 2351 Cardinal Ln Bldg M San Diego CA 92123-3799, CA
Job Type: Classified
Job Number: CL22-579
Department: Strategic Sourcing Department
Opening Date: 06/13/2024
Closing Date: 6/27/2024 11:59 PM Pacific
Description

BASIC FUNCTION:
The Contract Specialist coordinates and administers contracts by organizing, preparing, and maintaining contracts for architectural, engineering, and professional service consulting agreements and specialized buying assignments including construction and material bid documents, contracts, files, and budget documents. Additionally, the Contract Specialist develops and administers requests for proposals leading to contract negotiation and administration.
There is currently one 12-month, full-time position available at the following department:
Strategic Sourcing and Contracts
2351 Cardinal Lane, Building M, San Diego, CA, 92123

• These positions qualify for District Paid health and wellness benefits for employee and dependents
• District Map

This is a promotional/open opportunity, which means that current monthly salaried employees receive precedence over other candidates on the eligible list.

For a promotional/open posting, the top ten internal applicants will be provided unless there is an insufficient number and then the list will be supplemented with the top external applicants to make up the ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article 2, Section 9).
The Contract Specialist will be paid on theOTBS Salary Schedule. Salary Grade: 58 .
The OTBS Salary Schedule can be found by
Examples of Duties

Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements. E = Essential Functions

• Coordinate contract procurement process including contractor pre-qualifications, contract bid packages, design agreements, bid evaluations, and award recommendations. E
• Develop and administer documents for bid process, design agreements, work authorizations, addendums, and other necessary documentation for contracting purposes; revise complex and difficult specifications; oversee distribution of plans, specifications, and prime contractor bid documents. E
• Independently purchase school supplies, materials, computers and equipment, food products, and services. E
• Coordinate and conduct bid openings and establish vendor selection lists, request for qualifications, and request for proposal materials. E
• Work with district legal staff to resolve bid irregularities and bid protests. E
• Develop and maintain computer database files for tracking of contracts and budgets and other contract related documents; monitor payment of invoices. E
• Work with district staff to develop contracts for project-related services from initial inception to project completion; provide technical advice to department and school administrators and assist in solving procurement problems. E
• Perform independent research and analysis and prepare periodic or special reports. E
• May lead and direct the work of buyers and clerical staff.
• Perform related duties as assigned.

To view the detailed job description for Contract Specialist ,
Minimum Qualifications

EDUCATION AND EXPERIENCE:
Any combination of training, experience, and/or education equivalent to BA or BS degree in business or public administration or a related major and four years of recent, directly related experience in contract administration in a large public agency environment or related field.
LICENSES AND OTHER REQUIREMENTS:
Possession of a valid California driver's license and availability of private transportation (mileage expense allowance provided).
Supplemental Information
EXAMINATION PROCESS
To be eligible for consideration, interested candidates must submit the following documents:

• Online employment application
  • Please complete the online application to include all current and previous work history and education.
  • Substitute Experience:
    • Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
    • Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
    • This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment.

Answer all supplemental questions

• The supplemental questions should be answered thoroughly, clearly and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.

Attach proof of education

• Education will only be considered if acceptable documentation is attached
  • Photocopy of Degree or
  • Photocopy of OFFICIAL transcript

Foreign Equivalency Certification: Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see Foreign Transcript Evaluation .

Additional documents

• A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
• Additional documents, if any, may/should be attached to the online employment application.

Additional Information
The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the and to your safe senders list.
San Diego Unified School District is committed to equal opportunity for all individuals in education. District programs and activities shall be free from discrimination, harassment, intimidation, and bullying by reason of the following actual or perceived characteristics: age, ancestry, color, mental or physical disability, ethnicity, ethnic group identification, gender, gender expression, gender identity, genetic information, immigration status, marital or parental status, medical condition, nationality, national origin, actual or perceived sex, sexual orientation, race, religion, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics. For more information contact:
Title II Coordinator
Wendy Ranck-Buhr
(619) 725-5678
wranck-buhr@sandi.net
Title IX Coordinator & Uniform Complaint Compliance Officer
Anna Ward
(619) 725-7225
award2@sandi.net
504 Coordinator
Eri Nall
(619) 344-6420
enall@sandi.net
01

The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Additionally, the information provided in answer to these questions may be considered in determining whether you will move forward in the recruitment process. Respond honestly and truthfully to all questions. Over-evaluating your experience or skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills or experience will be disqualified from further employment processing, or if hired, immediately terminated from employment. Experience listed below must be represented in the work history section of your application. A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application. Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration.I acknowledge that I have read and understand the above statement. (Please initial in the space provided below.)
02

This is a PROMOTIONAL/OPEN opportunity, which means that current monthly-salaried employees receive precedence over other candidates on the eligible list.Are you currently a monthly-salaried employee of the San Diego Unified School District?

• Yes
• No

03

If you ARE a current monthly-salaried employee of SDUSD, please enter your SDUSD employee I.D. number.NOTE: If you are a current monthly employee (not a substitute) in this job classification (title), please DO NOT apply. You must instead apply for transfer. Click here to view the If you are not a current monthly employee, please type N/A
04

What is your highest level of education completed? Please note: To Receive Credit for a College Degree, Trade School or Certificate, a photocopy of an official Transcript, Diploma, or Certificate must be attached to your application. Degrees or coursework completed in a country other than the United States will need to be accompanied by a foreign transcript evaluation.

• High School Diploma or G.E.D. Equivalent
• Some College
• Associate's Degree
• Bachelor's Degree
• Masters Degree or Higher
• None of the Above

05

If you have listed a degree above, please state the area of concentration for your degree. If you have multiple degrees, please list all areas of concentration. If you did not list a degree, please answer N/A.(Please remember, to receive credit for your degree or its focus, a photocopy of an official transcript or degree must be attached.)
06

How many years of directly related experience in contract administration in a large public agency environment or related field do you have? Your related work experience must be clearly shown in the areas for work history on your application.

• I do not have any related work experience.
• I have less than 1 year of related work experience.
• I have more than 1 year but less than 2 years of related work experience.
• I have more than 2 years but less than 4 years of related work experience.
• I have more than 4 years but less than 6 years of related work experience.
• I have more than 6 years but less than 8 years of related work experience.
• I have more than 8 years of related work experience.

07

Please describe the experience you have indicated above Working in contract administration for a large public agency or related organization. Be sure to include the specific duties/tasks you performed, where this experience was obtained, your position title, and how long you performed these duties. If you have no experience, please answer N/A.(Answering "See Resume" or "See Application" will result in your application being disqualified from further consideration in the recruitment process.)
08

Please select the answer that best describes your experience Reviewing and preparing complex contract documents and financial reports. The experience level selected below must be represented in the work history section of your application.

• I have no background or training in this activity.
• I have been trained in this activity but have not performed it.
• I have done this independently, but only occasionally.
• I have done this as a regular part of my job duties.
• I have done this extensively and at a high level of complexity.

09

Please describe the experience you have indicated above regarding: Reviewing and preparing complex contract documents and financial reports. Be sure to include the specific duties/tasks you performed, where this experience was obtained, your position title, and how long you performed these duties.The experience listed must be represented in the work history section of your application.Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration. A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application. If you have no experience, please answer N/A.
10

Please select the answer that best describes your experience Administering contracts including having an understanding of contract term enforceability, exhibit development, liability and legal terminology. The experience level selected below must be represented in the work history section of your application.

• I have no background or training in this activity.
• I have been trained in this activity but have not performed it.
• I have done this independently, but only occasionally.
• I have done this as a regular part of my job duties.
• I have done this extensively and at a high level of complexity.

11

Please describe the experience you have indicated above regarding: Administering contracts including having an understanding of contract term enforceability, exhibit development, liability and legal terminology. Be sure to include the specific duties/tasks you performed, where this experience was obtained, your position title, and how long you performed these duties.The experience listed must be represented in the work history section of your application.Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration. A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application. If you have no experience, please answer N/A.
12

Please select the answer that best describes your experience Using a database or contract management system (i.e. Peoplesoft) for the purpose of tracking contract data. The experience level selected below must be represented in the work history section of your application.

• I have no background or training in this activity.
• I have been trained in this activity but have not performed it.
• I have done this independently, but only occasionally.
• I have done this as a regular part of my job duties.
• I have done this extensively and at a high level of complexity.

13

Please describe The different types of databases or contract management systems you have used for the purpose of tracking contract data. Be sure to include the specific duties/tasks you performed, where this experience was obtained, your position title, and how long you performed these duties.The experience listed must be represented in the work history section of your application.Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration. A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application. If you have no experience, please answer N/A.
14

Please select the answer that best describes your experience Processing a high volume of contracts or equivalent documents, paying attention to detail and correcting errors. The experience level selected below must be represented in the work history section of your application.

• I have no background or training in this activity.
• I have been trained in this activity but have not performed it.
• I have done this independently, but only occasionally.
• I have done this as a regular part of my job duties.
• I have done this extensively and at a high level of complexity.

15

Please describe a time when you had to Process a high volume of contracts or equivalent documents, and how you managed to meet the deadlines. Be sure to include the specific duties/tasks you performed, where this experience was obtained, your position title, and how long you performed these duties.The experience listed must be represented in the work history section of your application.Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration. A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application. If you have no experience, please answer N/A.
16

Please select the answer that best describes your experience in the area(s) of governmental and/or public school contract management.

• No Governmental and/or Public School experience
• Governmental experience Only
• Public School experience Only
• Both Governmental & Public School experience

17

I understand that credit for Coursework, Degrees, Trade Schools, or Certifications will only be given if photocopies of official documents are attached to this application. (Please initial in the space provided.)
Required Question