Salary : $54,180.00 - $68,760.00 Annually
Location : Santa Barbara - Goleta
Job Type: Full-Time
Job Number: 2023-00089
Division: Administrative Services
Department: Internal Services
Opening Date: 06/11/2024
Closing Date: 6/25/2024 11:59 PM Pacific
Specific Location: Santa Barbara
General Description
This position is eligible for an an 8% salary increase, effective July 1, 2024.
The Santa Barbara County Education is seeking experienced candidates with strong accounting skills to provide accounting support to SBCEO's fiscal services team.
There is currently (1) full-time vacancy available which will be based out of our Santa Barbara office.
O ur ideal candidate
You are a dependable professional with well-developed communication skills. You work efficiently, with strong attention to detail and accuracy, and can prioritize tasks in order to meet established deadlines. You are a problem-solver with a "can-do" attitude, and have the ability to work independently as well as collaboratively on teams. You adapt to evolving work methods and activities, incorporate new and effective ways to achieve better results, and take ownership of the tasks and responsibilities of the position. You are committed to providing the best service possible to the Santa Barbara County Education Office, school districts, and employees.
General description
Under general supervision, perform a variety of complex and technical budget and accounting duties in support of an assigned program or centralized function; maintain, review, audit, and adjust assigned accounts; process, record, and audit various transactions; prepare, reconcile, and maintain a variety of financial records, reports, and statements.
Specific Duties and Responsibilities

• Perform a variety of complex and technical budget and accounting work in support of an assigned program or centralized function; provide technical accounting support for various programs, accounts, funds, grants, or functions.
• Maintain, verify, and audit assigned accounts, and make appropriate adjustments; match, sort, check, code, and post a variety of financial data such as income, expenditures, and transfers; review, adjust, and assure accuracy of ledgers andjournal entries; balance, adjust, and reconcile accounts.
• Prepare, process, verify, evaluate and audit a variety of financial transactions and related documents such as purchase orders, reimbursements, deposits, claims, requisitions, credit memos, warrants, and invoices; calculate, prepare, and assure accuracy of incoming and outgoing payments; assist in assuring transactions comply with established standards and requirements.
• Provide accounting support to assigned program by responding to inquiries and providing technical information related to accounts, budgets, transactions, records, laws, regulations, policies, and procedures; communicate with staff of SBCEO and outside agencies to exchange needed information and resolve issues or concerns.
• Research, compile, prepare, verify and revise financial data related to assigned accounts and activities; prepare and maintain a variety of auditable financial records, reports, statements and files related to accounts, income, expenditures, funds, budgets and assigned activities.
• Distribute, receive, process, audit, and evaluate a variety of forms, such as time sheets, invoices, and reimbursement claims; compare and reconcile forms, statements, records, reports and other financial documents; identify errors, make corrections, and resolve discrepancies.
• Process accounts payable as assigned; prepare, audit, and code invoices for payments; assure accuracy and completeness of invoices; verify invoices and match with purchase orders and other documents; maintain contact with vendors to modify and clarify invoices and resolve discrepancies.
• Perform a variety of duties related to purchasing materials, equipment, and supplies for an assigned program as required, including researching cost and availability of items; ordering, receiving, storing, and distributing supplies and equipment; coordinating with vendors on item specifications, delivery issues, price, and returns; and monitoring and maintaining adequate inventory levels of supplies and equipment.
• Use a variety of software programs and databases to: establish and maintain records and files; initiate queries, develop spreadsheets, and generate a variety of computerized reports and statements; assure accuracy of input and output data.
• Calculate, prepare, and revise budgetary data as directed; monitor funds for income and expenditures; assist in assuring expenditures comply with established requirements; provide recommendations concerning budget preparation, development, revisions, and amendments; prepare and review budget actions; assure availability of funds.
• Maintain fiscal calendars and timelines as required; assist in assuring mandated reports, records and data are completed and submitted to appropriate agency or staff according to established timelines; provide technical support with year-end closing, new fiscal year and related financial functions.
• May serve as leadworker over Accounting Assistants.
• Perform related duties as assigned.

Requirements
Education: Possession of an associate's degree in accounting, business, or related field preferred.
Experience: Three years of experience performing clerical accounting or bookkeeping duties. Experience in a public sector or public school setting is preferred.
Knowledge of:

• Methods, procedures and terminology used in technical accounting
  
• Financial record-keeping practices
  
• General accounting and business functions of an educational organization
  
• Policies and objectives of assigned programs and activities
  
• Arithmetic, including percentages and fractions
  
• Modern office practices, procedures, and equipment
  
• Standard office productivity software applications
  
• Databases and enterprise financial systems
  
• Correct English usage, grammar, spelling, punctuation and vocabulary
  
• Telephone and email etiquette

Ability to:

• Learn, interpret, apply, and explain laws, codes, rules, regulations, policies, and procedures
  
• Learn methods, procedures, and terminology used in grant accounting
  
• Work with speed and accuracy
  
• Make accurate arithmetical computations
  
• Use and achieve proficiency with a variety of computerized accounting, enterprise, and other software programs
  
• Understand and follow oral and written directions
  
• Communicate effectively both orally and in writing
  
• Establish and maintain effective working relationships with others
  
• Meet schedules and deadlines
  
• Maintain confidentiality of files and other sensitive materials

Licenses and certificates
Some positions in this classification may require possession of a valid California driver's license. Occasional local travel may be required.
Working conditions
An employee in this classification generally works in an office environment with other people. Work is usually performed indoors. Noise levels are typically low or moderate. Interruptions may be frequent.
This classification is considered generally sedentary. Most work is performed while sitting at a desk and usually involves extensive use of computers, telephones, and other office equipment. Strenuous physical activity - such as repetitive lifting and carrying of heavy objects, crawling, or stooping - is not generally associated with this classification. The incumbent is not typically exposed to significant safety hazards.
Non-Discrimination Policy Statement
For purposes of this policy, employees include job applicants, interns, volunteers, and persons who contracted with SBCEO to provide services, as applicable.
No SBCEO employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics.
SBCEO prohibits discrimination against employees on the basis of reproductive health decision making, defined as a person's decision to use or access a particular drug, device, product, or medical service for reproductive health.
SBCEO does not discriminate against employees on the basis of immigration status, unless there is clear and convincing evidence that SBCEO is required to do so in order to comply with federal immigration law.
At the Santa Barbara County Education Office, benefits-eligible employees have access to a variety of benefits and opportunities to enhance the quality of their lives. Some of these differ depending on employment as a part-time or full-time employee. Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more. Part-time employees who work between 20 and 35 hours per week receive benefits on a pro-rated basis. Please see below for information on benefits for substitutes.
The following is a list of examples of benefits that may be included.
For more details, visit our
Paid Sick Leave for Substitutes
Healthy Workplaces/Healthy Families Act of 2014
California law provides for paid sick leave for employees who work for the same employer for 30 or more days within a year from the beginning of employment are entitled to paid sick leave. Accrual begins on the first day of employment.
Insurance, Income Protection, and Tax-Savings Plans
- Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more.

• Medical/Vision (PPO)
• Dental (HMO/PPO)
• Voluntary life insurance
• Voluntary accidental death & dismemberment
• Voluntary long-term disability insurance
• Voluntary short-term disability - We offer this plan for employees who want coverage for accidents or temporary medical conditions that may keep them out of work. SBCEO does not participate in State Disability Insurance.
• Voluntary supplemental insurance plans
  • Critical Illness
  • Hospital Protection
  • Personal Accident
  • Personal Cancer

Flexible Spending Account

• Dependent Care Reimbursement
• Medical Reimbursement

529 college savings plan

Retirement Readiness

• CalSTRS
• CalSTRS Welcome Video
• CalPERS
• CalPERS YouTube Channel
• 403(b) and 457 retirement savings plans. Take advantage of tax-deferred savings in order to supplement your pension benefits in retirement. SBCEO does not participate in Social Security for regular employees.
• Retiree health benefits available

Work-Life Balance
The paid time off benefits listed below are pro-rated based on the employee's full-time equivalent (FTE) and calendar. Individual benefits will also be based on position, bargaining unit, length of service, and other applicable factors.

• Paid vacation for eligible positions
• Sick leave - 12 days per year, with unlimited accrual
• Holidays - 14 days per year, based on the Central Office Calendar. School site calendars vary.

Membership & Employee Discounts

• Coastal Housing Partnership
• Holman Group Employee Assistance Program
• Credit Unions
  • Santa Barbara Teachers Federal Credit Union
  • Santa Barbara Federal Credit Union

Employee Discounts

Professional Development

• LinkedIn Learning
• Classified Employee Professional Growth Program
• Grant Programs