Essential Duties & Responsibilities

• Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for internal customers as well as external stakeholders and groups.
• Identifies scheduling conflicts and provides regular scheduling updates to the team during weekly team meetings.
• Manages Outlook calendar appointments for the President and team, including invitations for all Collaborative Action Networks, Leadership Table, Executive Committee, and Communication Team.
• Coordinates meeting and event registration and logistics, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. Uploads all documents in the Google folder and manages organization of the folder.
• Maintains up-to-date records, which includes files, contacts lists, and database entries 
• Participates in event planning as required.
• Provides support in managing Building Our Future’s social media posts on various platforms as assigned.
• Answers and directs phone calls; prepares mailings and packages for delivery.
• Provides general support to visitors.
• Assists with organizational and community events, up to and including set up, tear down, and other clerical duties as needed.

Education & Experience

• A high school diploma, GED, or HSED with some advance training or education in administrative functions required
• Three (3) or more years of experience in administrative roles required; customer service experience preferred.
• Willingness to accommodate requests for support outside of regular business hours on occasion, with appropriate notice.
• Background, health screening, and mandatory drug test are required for this position
• Ability to support the mission, vision, and values of Building Our Future and abide by applicable standards of conduct, policies, and procedures.
• Ability to interact effectively with people from diverse backgrounds.
• Ability to communicate effectively, verbally and in writing.
• Ability to problem-solve issues.
• Proficient in Microsoft Office Suite applications (i.e., Word, Excel, PowerPoint, Outlook specifically), and database uses.
• Must be honest, dependable, and able to meet deadlines.
• Must be organized and able to handle multiple tasks.
• Self-motivated and able to work independently.