Title: Accounts Receivable / Accounts Payable Specialist Job description Responsible for processing and reconciling the company’s accounts receivables and payables, ensuring standard operating procedures are followed and accounting principles are applied in accordance with GAAP. Main AP responsibilities include invoice review, approval documentation, purchase order matching and processing in accounting system for payments. Main AR responsibilities include cash collection, application, and reconciliation, ensuring proper system entry and maintaining updated aging schedules. Assist with month end close tasks as well as communicate with internal and external partners to manage request and issue resolution. Accounts payable: Ensure invoices are approved based on approval matrix, and backed up with proper PO Ensure credit card (2) are paid timely and all expenses are properly backed up with invoices Code invoices and enter in QB Serve as primary contact for staff and vendors concerning accounts payable inquiries and issues, responding in a timely manner Organize payment run every Wednesday and submit to Director of Finance, mail out checks or ACH on line Submit vendor creation form to Finance head, document vendor creation with W9 form Review AP aging on a weekly basis, and resolve any pending balance Reconcile AP ledger to General Ledger, submit to Finance head File digital invoices in A/P folders Prepare year end 1099 and 1096 forms Update of monthly cost control reports Identify and assist in implementation of process improvements Accounts Receivable: Control correct invoice booking Book and apply payments in Fashion Flow against receivables on the day of the receipt Book approved credit and deductions Print and analyze the AR aging balance on a weekly basis, review with Finance head Monitor maturity date and follow up payments on a daily basis Schedule, edit reminders to customers and keep track records of follow ups to ensure timely cash collection Reconcile AR ledger to General Ledger, and Sales Ledger Check mailing address for all customers to ensure they receive the bills have all proper contact info for follow up purpose Process B2B Inquiries including refunds/payment processing Cash disbursements: Input payments in daily cash follow up by category (trade invoices, foreign payments, other invoices) Follow up and daily track O/S checks Cash receipts: Organize cash and check deposits to the bank (daily) and update daily log Other: - Corporate Credit Card Management - Support Controller for month end close, reports - Other ad-hoc inquiry as needed Dutie(s): Reconciling the accounts receivable ledger Developing, implementing, and maintaining A/R accounting policies and procedures Generating financial statements and A/R reports Posting payments to the general ledger and conducting daily cash reconciliation Analyzing customer payment plan, payment history, and credit line Collecting customer payments in accordance with payment due dates Making collection calls on outstanding accounts Accounts payable
$75,000