Job Details
Job Location
Sacramento Natural Foods Coop - Sacramento, CA
Position Type
Full-time
Salary Range
$22.00 - $25.44 Hourly
Job Category
Accounting
Description
The Accounts Payable Clerk is responsible for prompt and accurate payment of bills, exceptional internal customer service, and administrative and clerical support for the Finance Department. Supports the Finance department in the development and carrying out of department procedures for customer service, internal controls, department conditions, staff support, productivity and other workplace conditions and in a manner that upholds the values of Sacramento Natural Foods Co-op and the cooperative identity.
DEPARTMENT Finance
REPORTS TO Finance Manager
FLSA STATUS Non-exempt, Part-time
ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Upholds all Co-op policies, procedures and expectations.
2. Department Operations and Customer Experience
   • Prepare invoices for entry, including extending department amounts and double-checking totals.
   • Monitor signatures and account coding on each invoice. Match packing slips to invoices. Research proof of delivery as needed. Review receiving log for accuracy.
   • Perform accounts payable entry with a high degree of accuracy and speed.
   • Produce and file applicable reports. Process invoices on time and with accuracy.
   • Handle accounts payable research, vendor requests and questions. Reconcile statements. Maintain cordial vendor relations. Maintain timely and accurate filing of invoices.
   • Prepare and mail accurate 1099 forms and reports within federal deadlines.
   • Maintain control of current and past years of A/P files, including their annual move to the storage facilities.
   • Retrieve and distribute mail promptly and accurately.
   • Assist the Senior Accountant with vendor reconciliation, Accounts Receivable processing, and compiling transfer spreadsheets.
3. Other Duties

Provide prompt and accurate administrative assistance to the department.
Maintain department files, records, and electronic databases.
Coordinate special projects as assigned by the Senior Accountant.
Assist in the training of other staff persons as assigned by the Senior Accountant.
Attend meetings and events as requested.
Demonstrate support for the cooperative values and principles daily.
Compile information and contributes to reports as needed.
Perform other duties and work in other departments as assigned.
Qualifications
ESSENTIAL MENTAL REQUIREMENTS
To perform the job successfully, an individual should demonstrate the following competencies:

1. Problem Solving
   • Identifies and resolves problems in a timely manner.
2. Customer Service
   • Manages difficult or emotional customer situations.
   • Responds promptly to customer needs.
   • Solicits customer feedback to improve service.
   • Responds to requests for service and assistance.
3. Adaptability
   • Adapts to changes in the work environment.
   • Manages competing demands.
   • Able to deal with frequent change, delays or unexpected events.
4. Attendance/Punctuality
   • Is consistently at work and on time.
   • Ensures work responsibilities are covered when absent.
   • Arrives at meetings and appointments on time.
5. Dependability
   • Responds to management direction.
   • Commits to long hours of work when necessary to reach goals.
   • Completes tasks on time or notifies appropriate person with an alternate plan.
6. Quality
   • Demonstrates accuracy and thoroughness.
   • Looks for ways to improve and promote quality.
   • Applies feedback to improve performance.
   • Monitors own work to ensure quality.
7. Quantity
   • Meets productivity standards.
   • Completes work in timely manner.
   • Strives to increase productivity.
   • Works quickly.
8. Safety and Security
   • Uses equipment and materials properly.
   • Protect the safety of self, co-workers, and Co-op patrons at all times.
   • Report any potentially harmful equipment or situations to the immediate supervisor without delay.
   • Report safety-related accidents and incidents at once to a manager.
   • Follow all company safety policies and procedures.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Language Ability
   • Comprehend complex instructions, correspondence and memos.
   • Communicate effectively in oral or written form to staff.
   • Effectively present information in one-to-one and small group situations to customers and other employees.
   • Produce clear and understandable written procedures for standard tasks.
2. Math Ability
   • Add and subtract two digit numbers and to multiply and divide with 10s and 100s.
   • Perform these operations using units of U.S. currency and weight measurement, volume and distance.
3. Reasoning Ability
   • Apply common sense understanding to carry out detailed written or oral instructions.
   • Deal with problems involving a few concrete variables in standardized situations.
4. Computer Skills
   • Use Microsoft Word, Excel, Email. website, and accounting software proficiently.

ESSENTIAL PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Frequent Physical Demands
   • Sit and review information on a computer screen for extended periods of time.
   • Use hands to type, grasp, handle or feel.
   • Reach with hands and arms.
   • Walk, climb, balance, and stoop.
   • Lift and move up to 15 pounds.
   • Talk and hear.
2. Occasional Physical Demands
   • Lift and move up to 30 pounds.
3. Specific Vision Ability
   • Close vision, distance vision, peripheral vision, and depth perception.

WORK ENVIRONMENT
The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Frequent exposure
   • The duties of the position are performed in a well-lighted, temperature-controlled office environment.
2. Occasional exposure
   • Fumes or airborne particles ranging from natural to chemical.
3. The noise level in the environment is usually moderate to loud

IMPORTANT DISCLAIMER NOTICE
The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations or the work environment change.
Sacramento Natural Foods Co-op provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, national origin, religion, sex, gender, gender expression, pregnancy, childbirth, perceived pregnancy, reproductive health decision making, age, sexual orientation, marital status, mental or physical disability status, medical conditions, military/veteran status, political activities/affiliations, status as a victim of domestic violence, genetic information, or any other characteristics protected by federal, state, or local laws.