OFFICE MANAGER

100% onsite - Somerville, MA

18mth contract (potential future FTE opportunity)

Currently working on an exciting new opportunity to support day-to-day operations for both an office and lab space! We are looking for an individual that is comfortable in a fast paced environment, strong professional communication skills and personable both internal and external vendors. You will serve as the primary face of the business, liaising with service provides, vendors and Consultants.

Responsibilities

• Manage daily operations of the office environment, ensuring a clean and safe office.
• Greet and check in visitors and vendors as required.
• Troubleshoot any office issues and escalate to the appropriate teams as needed.
• Coordinate with the Facilities team to manage all ongoing facilities-related issues (incl but not limited to maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations).
• Manage facility service coordination: office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.
• Develop and manage relationships with catering sites for weekly lunches and events.
• Maintain an effective file organization for administrative project and office files that is accessible to the team if needed.
• Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keys.
• Provide human resources support and miscellaneous administrative project support as necessary, eg: monitoring on boarding of new employees to ensure a positive employee experience.
• Sort and distribute incoming mail to the appropriate recipients
• Event planning as needed

Education & Qualifications:

• Bachelor Degree Preferred, but not required
• At least 2-4 years’ experience in a life sciences environment (lab and office split preferred).
• Proficiency in Windows operating systems, Outlook, Word, Excel, and general office equipment
• Excellent communication and interpersonal skills
• Flexible, confident, and driven toward results
• Ability to work with minimal supervision