Our luxury residential construction firm seeks a full-time administrative assistant in Brooklyn, New York. For over 35 years, we have built residential construction projects with the utmost precision and professionalism.

We seek an administrative assistant who can thrive in a fast-paced environment and wear multiple hats. The ideal candidate is experienced in handling a wide range of administrative support-related tasks, is well-organized and flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Responsibilities (include but not limited to):

• Accounts Payable and Accounts Receivable.
• Assist with project coordination, including scheduling and coordinating meetings, preparing documents, handling mail and maintaining project files.
• Answer and direct phone calls.
• Coordinate with subcontractors and vendors to ensure correct accounting.
• Scanning and filing physical and digital paperwork.
• Liaise with the accounting and project management teams to provide needed support.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in preparing contracts, invoices, reports, and claims.
• Act as support when team members are out of the office.

Knowledge, Skills, & Abilities:

• Knowledge of clerical, accounting, and administrative practices/procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Computer skills and knowledge of office software packages.
• Brilliant, flexible, and self-reliant with outstanding verbal and written communication skills.
• Energetic, enthusiastic, and interested in learning within a fast-paced, fast-growth organization.
• Knowledge of construction terminology, understanding of blueprints and process is a plus.

Qualifications:

• Some College Education
• Construction experience is a plus.
• Proficiency with Microsoft Suite (Outlook, Word, and Excel) and standard office equipment
• Fast, proficient, and accurate typist
• Excellent customer service and communication skills
• Self-starter who works well independently
• Professional and personable demeanor

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this role. Duties, obligations, and activities may change or be assigned at any time.

If you meet the requirements for this position and are interested in joining our team, please tell us what your favorite season of the year is and apply with your resume. We look forward to reviewing your application.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift

Work Location: In person