1 PA to the Director (Maternity Cover) Job in Edinburgh, IN
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PA to the Director (Maternity Cover)
$80k-105k (estimate)
Full Time
1 Week Ago
Scottish Funding Council is Hiring a PA to the Director (Maternity Cover) Near Edinburgh, IN
Application Deadline: 2 July 2024
Department: Access, Learning and Outcomes Directorate
Employment Type: Fixed Term - Full Time
Location: Edinburgh - Hybrid
Compensation: £29,496 - £34,518 / year
DescriptionProvide PA and business support to the Director. This requires understanding the strategic objectives of the Director and using this knowledge to help them make best use of their time; supporting flow of information between the Director, their directorate and also the SFC Senior Management Team.
Interviews will take place online on the 9 and 10 July 2024.
The role is to cover maternity leave, and is expected to last no longer than 12 months,
Key Responsibilities
Department: Access, Learning and Outcomes Directorate
Employment Type: Fixed Term - Full Time
Location: Edinburgh - Hybrid
Compensation: £29,496 - £34,518 / year
DescriptionProvide PA and business support to the Director. This requires understanding the strategic objectives of the Director and using this knowledge to help them make best use of their time; supporting flow of information between the Director, their directorate and also the SFC Senior Management Team.
Interviews will take place online on the 9 and 10 July 2024.
The role is to cover maternity leave, and is expected to last no longer than 12 months,
Key Responsibilities
- Manage the Director's diary, ensuring proactive support, which may include the co-ordination of meeting briefings (including creating the template and sharing the link with the relevant lead), supporting materials and agendas. Provision of the pack for the meeting in a timely way.
- Manage key information flows through the Director mailbox, making judgements to share relevant emails to colleagues, tracking related actions as required through the Directorate tracker.
- Support the Director by attending meetings with them and taking a note of the meeting. Display a high level of integrity, handling confidential and sensitive matters in a professional manner. Good awareness of responsibilities re information handling.
- Use Directorate trackers and associated business support tools to manage and track the Director's correspondence and briefings, which enable effective management of workflows. Undertake ad hoc projects and administrative tasks on behalf of the Director.
- Work collaboratively with other PAs and the Directorate Office and with PAs in other Directorates (as appropriate) and provide mutual cover as required.
- Experience supporting senior staff in a similar environment.
- Experience of diary management (including virtual meetings), travel arrangements, and managing a busy mailbox.
- Effective communication skills with the ability to work as part of a team and interact well with staff at all levels in the organisation.
- Excellent organisation and planning skills, including the ability to work creatively to solve problems and manage competing priorities.
- Self-motivated with the ability to work under own initiative and with minimum supervision.
- A highly developed eye for detail and accuracy.
- Good IT skills, with a good working knowledge of a variety of IT systems, particularly Microsoft Office products.
- A proactive, resilient and flexible approach.
- Previous experience of the Scottish Government, public sector bodies, or the further or higher education sectors.
- Normal full-time hours of work are 35 per week. We will consider flexible working arrangements. A flexi-time system is in operation.
- Annual leave entitlement of 26.5 days pro-rata, rising to 30 days pro-rata after 4 years' continuous service. Public and privilege holiday entitlement of 13 days pro-rata.
- A flexible approach to hybrid working, giving you flexibility to work from home anywhere in the UK for some of the time while also maintaining regular in-person contact with colleagues.
- Annual pay review: approved within the framework of the Scottish Government's Public Sector Pay Policy and negotiated with our recognised trade union, Unite. Salaries are reviewed annually in April for employees who commence employment prior to 1 October in the preceding year.
- Eligibility to join the Civil Service Pension Scheme. With its low member contribution rates and generous employer contributions, this gives you a secure, inflation-proof pension for life with no investment uncertainty. Details of contribution rates together with further details of the pension benefits are available on the Civil Service Pensions website. There is also the option of a Partnership pension account.
- Support for continuous professional development: as a part of SFC, we are dedicated to providing comprehensive support for continuous learning and professional development. Civil Service-Learning curriculum has thoughtfully designed to cater to various learning preferences, allowing employees to engage in a manner that best suits their needs. All our educational resources are conveniently accessible through the CSL website.
- Support for health and wellbeing, including generous occupational sick pay, free access to confidential advice and support through our 24/7 Employee Assistance Programme, Special Leave (paid and unpaid), a contribution to learning outside work through our Lifelong Learning Fund, free winter flu vaccination, and access to occupational health support.
- We provide support to SFC employees with Volunteering Days.
- Support for travel to and from work, including a salary sacrifice cycle loan scheme, cycle storage and shower facilities, an interest-free loan for bus or rail season tickets and free office car parking for employees on a first-come basis.
Job Summary
JOB TYPE
Full Time
SALARY
$80k-105k (estimate)
POST DATE
06/22/2024
EXPIRATION DATE
07/18/2024
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