Title: Administrative Assistant

Location: 10920 Wilshire Boulevard Los Angeles, CA 90024

Duration: 6 months

Job Description:

Required skills:

We are seeking a versatile Administrative Assistant to join our marketing team. This role will provide crucial support in accounts payable/receivable and office administration, flexibly filling gaps in both financial processing and administrative support as needed.

Key Responsibilities:

1. Financial Support:

- Perform daily bookkeeping and financial reporting for marketing transactions

- Prepare reports for financial audits

- Process invoices and check requests in a timely and accurate manner

- Maintain accounts, record entries, and reconcile books

2. Office Administration:

- Manage general work activities, calendars, and special projects

- Provide calendar support for senior management

- Maintain professional office spaces and shared work areas

- Oversee maintenance vendors, office supplies, and space organization

3. General Support:

- Adapt to various administrative and financial tasks as needed

- Ensure a tidy, professional, and welcoming office environment

Qualifications:

- Demonstrated proficiency in Microsoft Office suite (Word, Outlook, Excel, PowerPoint)

- Experience with business software; knowledge of Ascend, EPSI, and Workfront is a plus

- High level of efficiency with strong attention to detail

- Excellent interpersonal and communication skills

- Ability to perform effectively while managing multiple tasks and interruptions

- Relevant experience in administrative assistance or financial processing preferred

This position requires a flexible, detail-oriented individual capable of balancing diverse responsibilities in a dynamic work environment. The ideal candidate will be adaptable, organized, and committed to maintaining high standards of work quality across various administrative and financial tasks.