Job Summary: Sea Gate Association is seeking an experienced and detail-oriented Accounts Receivable Specialist to join our team. The Accounts Receivable Specialist will be responsible for managing the association's accounts receivable functions, ensuring timely and accurate processing of homeowner Dues & Charges payments, maintaining records of invoices and receipts, and addressing any billing inquiries from homeowners or external parties.

Responsibilities:

• Responsible for the issuance and collection of the Dues & Charges for the association.
• Accepting, processing, and posting incoming payments from homeowners, including checks, online payments, and other forms of payment.
• Generate and send invoices to homeowners for association dues, assessments, and other charges.
• Reconcile accounts receivable ledger to ensure accuracy and completeness of financial records.
• Closeout properties that are sold and onboard new owners into the association system.
• Communicate with homeowners in a professional manner to follow up with billing.
• Monitor and follow up on overdue payments, sending reminders, and initiating collection procedures as necessary.
• Maintain records of all financial transactions related to accounts receivable, including receipts, invoices, and payment confirmations.
• Collaborate with other departments, such as management and accounts payable, to resolve billing discrepancies and ensure accurate invoicing.
• Prepare regular reports on accounts receivable status, aging analysis, and collections efforts for management & Board review.
• Assist with annual budgeting processes by providing accurate and up-to-date accounts receivable data.
• Represent Association in Small Claims Court and NY Supreme Court during litigation against homeowners in arrears.
• Stay updated on industry trends, regulations, and best practices related to Dues & Charges collections.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field preferred.
• Proven experience in accounts receivable or similar financial roles.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software, QuickBooks, and Microsoft Office Suite, particularly Excel.
• Excellent communication and interpersonal skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Attention to detail and accuracy in financial record-keeping.
• Experience working in a homeowner's association or property management setting is a plus.

Job Type: Full-time

Pay: $50,000.00 - $52,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Experience:

• Accounting: 3 years (Required)
• Microsoft Excel: 3 years (Required)

Work Location: In person