Job Description : % Onsite

Performs the following tasks for managers on the executive payroll. Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler''s logistics, generates expense reports and assists in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.

Collects and compiles data to provide visibility of status for traveler''s review and / or signature. Creates, edits and maintains electronic and written communication.

Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences.

Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time.

Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

Orders and maintains office supplies. Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees.

Works under limited supervision.

REQUIRED SKILLS / QUALIFICATIONS :

• Minimum of years' experience supporting senior executives.
• Proficient utilizing Microsoft Office Suite.
• Experience managing executive schedules and calendars using Microsoft Outlook.
• Experience coordinating and processing domestic and international travel arrangements, generating expenses reports and reconciling corporate credit card charges.

Preferred Skills / Qualifications :

• Associate's degree or higher.
• Experience do you have in a customer-facing role.
• Experience managing office supplies and conference room schedules.

PROJECT / SKILLS

• Provide office administrator support to executive leadership within Commercial and Government teams
• Type of background you are looking for (education, yrs experience, etc.) : Associate's degree or higher, experience managing schedules and calendars, coordinating logistics for customer and supplier visits, and coordinating travel
• Software skills required : MS Office

Education / Experience : Education / experience typically acquired through basic education ( High School diploma / GED) and typically or more years' related work experience or an equivalent combination of education and experience ( vocational school / Associate years' related work, Bachelor, etc.).