JOB SUMMARY:
Provides support specific to all financial transactions in the Oracle General Ledger (GL) related to Payroll for the US and Canada. Assists the Payroll and Tax teams in obtaining details needed for GL transactions and reconciliations. Additionally, addresses Service Now tickets related to Payroll financial requests and other tickets as assigned. Assists Payroll and Finance staff and management with requests, projects and questions as needed.
NOTE: Position is hybrid and located in Westlake Village, CA or Parsippany, NJ operations center if hiree lives within commuting distance of those offices. Otherwise, position is remote.
ESSENTIAL FUNCTIONS:
• The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical, and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
1. Work closely with the Finance team on the accuracy of payroll transactions that process to the GL weekly. Address questions and provide data as needed.
2. Primary contact for researching and reconciling GL transactions from Payroll and accrual processing and costing.
3. Assure questions on the GL reconciliation of payroll accounts are address and out of balances resolved.
4. Participate in the year end processing for US, Puerto Rico and Canada.
5. Coordinate with the payroll tax team with tax balance adjustments and posting of required entries related to these adjustments.
6. Primarily responsible for set up and maintenance of costing for Elements and assuring that the GL payroll costing processing is accurate.
7. Address ServiceNow tickets on behalf Payroll Center of Excellence GL and payroll costing/accrual as assigned.
8. Work closely payroll tax team to establish and maintain the reconciliation for tax amounts in reports, ADP payments and GL reconciliations.
9. Support, review and assure the payroll cash reconciliation is accurate as well as the transaction processing to Treasury. Address reconciliation items in the Monthly Payroll and Garnishment bank accounts.
10. Assist with other areas within Payroll such as garnishment reconciliations and processing of payments to assure they are accurately recorded.
11. Help develop procedures and documentation for all Payroll tax and Finance processes.
12. Provide quality customer service to the Finance team and regions.
13. Additional duties and or projects as needed and assigned.
MINIMUM QUALIFICATIONS AT ENTRY
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
Education/Experience:
• Bachelor’s degree in Business, Accounting or equivalent preferred; high school diploma required
• Minimum of 3 years' accounting/finance, payroll, and/or related experience and work with GL transactions and reconciliations
• Experience with/understanding of payroll data; solid understanding of payroll cycles
• Experience with Oracle Fusion Cloud ERP (HCMpayroll and/or FIN) preferred or other ERP required
Competencies (as demonstrated through experience, training, and/or testing):
• Thorough understanding of standard office procedures and practices.
• Demonstrated proficiency in various PC applications including Internet Browsers, Outlook, Word, Excel, PowerPoint, and/or other database software packages. Advanced Excel skills (VLOOKUPs, pivot tables, macros, etc.).
• Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages, and reconciliation.
• Ability to analyze and interpret complex data; interpret day-to-day business objectives, preparation and execution of operational practices and work programs.
• Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
• Excellent verbal, written and interpersonal communication skills.
• Ability to interact effectively at all levels and across diverse cultures.
• Results oriented individual with strong customer service skills.
• Excellent planning, organizing, and project coordination skills.
• Ability to cross-train and learn other department activities.
• Ability to be an effective team member, provide positive influence and feedback, and handle work tasks or projects responsibly.
• Ability to adapt to changes in the external environment and organization.
• Must effectively prioritize needs and work well with others.
• Adapt to conflicting deadlines and priorities established by company demands.
• Strong organizational skills, attention to detail and follow through to resolve any outstanding issues.
Working Conditions and Physical/Mental Demands:
With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:
• Maintaining composure in dealing with authorities, executives, clients, staff, and the public, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Handling and being exposed to sensitive and confidential information.
• Occasional lifting and/or moving up to 10 pounds.
• Computer Usage.
• Regular talking and hearing.
• Frequent sitting.
• Close vision, distance vision, and the ability to adjust focus.
• Work performed in an office environment or remotely as needed.
