Office Administrato

for Luxury Interior Design Firm ####

bout Us:

• are a busy,
• ll team

ecializing in luxury int

ior design. Our firm thrives on creativity, organization, and meticulous attention to detail. We are seeking an Office Administrator who can seamlessly multitask, enjoys optimizing processes, and takes pride in maintaining order. #### Main Responsibilities: - **Invoice Management:** - Generate and manage client invoices. - Track payments and update internal records. - Reflect client payments and expenses accurately. - **Project Coordination:** - Manage multiple projects simultaneously. - Ensure timely delivery of materials and samples to the correct addresses. - Place orders for necessary materials and samples. - **Vendor Management:** - Follow up with vendors to ensure timely delivery. - Address any delays or issues with assertiveness. - Maintain positive and effective communication with suppliers. - **Administrative Support:** - Organize and maintain documents. - Optimize office processes for efficiency. - Support the team with various administrative tasks as needed. #### Challenges: - **Multitasking:** Handle several projects at once with overlapping timelines. - **Attention to Detail:** Ensure accuracy in managing deliveries, invoices, and communication. - **Proactive Follow-Up:** Assertively chase vendors and suppliers to ensure all requests and deliveries are fulfilled promptly. #### Salary and Progression: - We offer a progressive salary increase structure. - The starting salary will be the lowest for the first two months during the training and settling-in period. - After the first two months, there will be an initial salary raise. - We will continue to raise the salary progressively every two to three months. - The salary will reach the maximum for this position approximately one and a half years after starting the job. #### Qualifications: - Excellent organizational skills and attention to detail. - Ability to multitask effectively in a busy environment and organise your own workload - Strong communication and assertiveness. - Experience in administrative roles, preferably in a design or creative industry. However any experience in administrative role is considered. - Proficiency with invoicing and tracking payments. (knowledge of xcel is a must) If you are passionate about organization, enjoy optimizing processes, and thrive in a dynamic, creative environment, we would love to hear from you. All applicants MUST have a permission to work in the US. We are looking for someone to start immediately, however we are flexible and are willing to wait for the right candidate. The lastest start date is 1 of august . Job Type: Full-time Pay: $42,000.00 - $57,000.00 per year Schedule: * 10 hour shift * Holidays Work Location: In person