Administrative Assistant

ADMINISTRATIVE ASSISTANT

Job Details

Full Time / Part Time: Full Time

FLSA Classification: Non-Exempt

Business Unit: Water Transfer

Reports to: Operations Manager

Travel Requirement: No

Job Description 

Select’s Administrative Assistant provides high-level support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

The essential job functions include, but are not limited to

• Prepares financial statements, reports, memos, letters and other documents.
• Research and conduct data to prepare documents for review and presentation by the Board of Directors, committees, and executives.
• Helps prepare for meetings.
• Answers phones and directs calls to appropriate parties or takes messages.
• Accurately records, types and distributes meeting minutes.
• Greets visitors and determine whether they should be given access to specific individuals.
• Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.
• Performs general office duties such as ordering supplies and maintaining records management database systems.
• Files and retrieves corporate documents, records and reports.
• Opens, sorts and distributes incoming correspondence, including faxes and email.
• Makes travel arrangements for executives.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Excellent organizational skills with strong attention to detail.
• Strong skill in MS Outlook, Word, Excel, and PowerPoint.
• Strong written and oral communication skills including professional telephone etiquette.
• Ability to work in a team environment.
• Ability to handle confidential and sensitive information with discretion.
• Ability to multi-task, manage changing priorities and work independently with little or no supervision.
• Ability to follow verbal and written instructions.
• Proven Leadership skills and ability to maintain professional composure. 
• Must possess valid driver’s license and be eligible to drive a company vehicle according to Select’s insurance guidelines.
• This position requires self-awareness and initiative. 
• Demonstrated ability to provide the highest level of customer service to internal and external customers.
• Typing of 55 wpm (minimum).

Select Values and Guiding Principles

• W:Working Safe
• A:Accountability
• T:Teamwork
• E:Excellence
• R:Respect

Compensation Information

Compensation is competitive and commensurate with experience.

Top Tier Benefits\u3000

• Medical, dental, vision, coverage in addition to life and disability insurance plans.
• Paid Vacation Days and Paid Holidays.
• Retirement and Savings (401K) Plan.

Physical Demands and Exposures

• This position works inside a climate-controlled environment.  The Company will supply adequate training and equipment to perform the functions of the job.
• Monday – Friday, 8am-5pm.
• Involves sitting at a desk for extended periods of time.
• Needs high degree of concentration in a busy area.
• Ability to lift up to 25 lbs.