Job Summary:

Under the direct supervision of the Human Resources Management, this position provides administrative and secretarial support for Human Resources and other departments as needed. In addition to filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Essential Duties and Responsibilities:

• Assists with preparing and maintaining accurate records, files and reports.
• Resolves administrative problems by coordinating preparation of reports, analyzing data and identifying solutions as needed.
• Schedules and organizes complex activities such as meetings, travel, conferences and departmental activities for all departments.
• Sorts and distributes mail. Responds to regularly occurring requests for information.
• Takes messages or fields/answers all routine and non-routine questions. 
• Handles confidential and non-routine information and explains policies when necessary.
• Types and designs general correspondences, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. 
• Other duties as assigned.

Skills/Requirements:

• Excellent time-management, problem-prevention and problem-solving skills.
• Excellent interpersonal skills, including email, word processing and spreadsheets.
• Communicate effectively, verbally and in writing, to a diverse audience.
• Plan, organize and prioritize work.
• Demonstrate the highest level of ethical behavior.
• Maintain confidentiality of sensitive information. 
• Remain flexible in order to adapt to changes in work environment.

Education/Training/Experience:

• Currently pursuing a Bachelor’s degree in Business Administration or related field required.
• Experience working with a diverse workforce is preferred.

Software skills required: