Executive Assistant to CEO

About Us

USA Gomobile is a national franchisor operating in 23 states in the US

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO in managing and coordinating operations across multiple business units. The ideal candidate will be a strategic thinker with exceptional interpersonal and communication skills. This role requires a strong ability to multitask, prioritize, and maintain confidentiality.

Responsibilities

• Executive Support:

  • Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and prepare materials for meetings, including agendas, presentations, and meeting minutes.
  • Handle incoming calls, emails, and correspondence, prioritizing urgent matters and routing inquiries as needed.
  • Conduct research and compile information as requested by the CEO.
  • Manage expense reports and reimbursements.

• Business Operations Support:

  • Provide administrative support to multiple business units as needed, including project coordination, data entry, and report generation.
  • Assist in the preparation of financial reports and presentations.
  • Coordinate and manage cross-functional projects and initiatives.
  • Liaise with internal and external stakeholders to ensure efficient communication and collaboration.

• Office Management:

  • Oversee general office operations, including managing office supplies, equipment, and facilities.
  • Coordinate travel arrangements, accommodations, and itineraries for the CEO and other executives.
  • Maintain confidential files and records.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum of 2 years of experience as an Executive Assistant or similar role.
• Proven ability to manage multiple tasks and prioritize effectively.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• Discretion and ability to handle confidential information.

Preferred Qualifications

• Experience in a fast-paced, dynamic environment.
• Knowledge of [industry-specific software or tools].
• Experience working with remote teams.

USA Gomobile is an equal opportunity employer committed to creating a diverse and inclusive workplace.