SOUTHEASTERN UNIVERSITY
JOB DESCRIPTION

POSITION: Administrative Support Graduate Assistant, Barnett College of Ministry &
Theology

REPORTS TO: Dean of the Barnett College of Ministry & Theology

SCHOOL: Barnett College of Ministry & Theology

Objective: To provide assistance and support to present and potential students in all
traditional BCMT undergraduate programs while managing the Internship
program and providing any assistance requested by the Dean of the BCMT and
Practicum professor.

Minimum Education Required:
● Bachelor’s Degree

Experience and Training:
● Strong Organizational Skills
● Understanding of academic programs, policies, and systems
● Strong people skills; able to establish and maintain good working relationships with
students, faculty, and other staff
● Strong communication skills, verbal and written
Duties as a Graduate Assistant for the BCMT:
● Actively keep up with the internship program
- Serve as a liaison between SEU and churches wishing to attain interns from
the university
- Send interested churches the forms needed for them to become partners
with SEU
- Partner with the compass office to update the online database each time a
new church partners with SEU for internship purposes
- Allow students to view the churches listed on the database
- Send any and all internship forms to students enrolled in PMIN 4063,PMIN
4064, or PMIN 4066.
- Maintain contact with Internship professor
- Update MyFire prior to the beginning of each semester
- Grade and update Practicum assignments
● Interface closely with the Academic Advising Office and the Office of the Registrar
- Attend any meetings dealing with advising
- Keep updated on academic changes made by these offices
- Send the Registrar an excel spreadsheet each semester of students who
wish to enroll in the internship courses
● Assist with Ministry Grant program
- Provide administrative support for faculty director of Ministry Grant
- Coordinate semesterly Credentialing Seminar event
- Oversee and maintain relationships with students and their vocational goals
- Grade vocational goals in MyFire

- Coordinate and oversee application process, communicate with applicants
and accepted students regarding expectations, requirements, and deadlines
- Coordinate interest meeting at beginning of semester for interested
students
● Manage all traditional BCMT Practicum classes
- Meet weekly with Practicum professor
- Interface with students, respond to practicum students’ emails, and send
them any important information on behalf of the professor
- Attend class per professor’s request
- Update Brightspace prior to the beginning of each semester
- Grade and update Practicum assignments
- Help students find a church to serve at during for their practicum hours
- Look through each student’s background check and report to the practicum
professor any information regarding a student’s behavioral problems in the
past
● Serve as support for faculty advisors for undergraduate and graduate students
● Provide direction and coordinate programming for the BCMT
● Support with obtaining and processing scheduling/assessment data.
● Support administrative coordinator with any duties requested by him/her.
Academic Advising
● Inform undergraduate religion students of updated SEU academic policies
● Assist the Office of Academic Advising in making suggestions for evening and online
students’ course substitutions
● Assist faculty advisors campus-wide in other areas on questions about the religion
core for non-religion majors
● Support faculty advisors in preparing preliminary audits for the admissions office
● Remain current on email and phone correspondence with students, professors, deans,
parents and the registrar’s office
● Meet with our new students at the start of their first semester
● Keep electronic records for each student
● Continually use Jenzabar EX and JICS
● Attend Academic Advising meetings if necessary
● Create graduate summaries for upcoming seniors
● Review the BCMT degree audit sheets annually for any discrepancies in credit totals or
courses
● Constantly communicate with the students to answer their questions and concerns
● Over the summer, expect to complete a high level of administrative duties as assigned
by the Dean.
* Complete all other tasks, projects, and objectives as assigned by the Dean of the Barnett
College of Ministry & Theology"