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Senior Administrative Assistant

Washington DC, DC | Full Time
19 Days Ago

Job Description

Overview:
 

The Administrative Specialist will support the Office of Cybersecurity, Energy Security, and Emergency Response (CESER) providing high quality administrative support for senior leadership and staff employees.  The incumbent serves as Senior Executive Assistant providing a wide range of administrative support services to manage day-to-day operations of the Division.
 
Responsibilities

 

  • General administrative and office experience, with strong office computer skills, especially Microsoft Outlook, Word, Excel, Teams, and PowerPoint.  Familiarity and experience with handling office processes in support of executive and divisional staff.  Experience in working with all levels of staff with effective communication both informally and formally, orally and in writing.
  • General office / administrative duties; calendar management; coordinates logistics for meetings and travel including schedules and vouchers; visitor / VIP greeting and escort; telephone reception including answering and referring inquiries; maintains employee and department directories; gives and follows instructions; develops spreadsheets; analyzes and prepares correspondence and documents.
  • Manages the day-to-day operations of the office including the scheduling and flow of information for one senior executive, two advisors, two directors, and six staff members. Calendar management and scheduling requirements are dynamic, requiring thorough communication between meeting participants to delineate agendas, confirm attendance and, as appropriate, reschedule meetings considering travel time, locations, and corresponding conference call or telephone numbers.
  • Serves as the primary point of contact for the Deputy Assistant Secretary working closely and directly with the Office of the Electricity’s staff and other senior officials to provide guidance on requests from DOE officials to meet or speak with various parties on behalf of the Department.  Guidance and decisions are often asked of the CESER senior management team; incumbent must brief management on the basis for requested meetings and provide pertinent background of request.
  • Coordinates preparation of senior management briefing books and presentations for speaking engagements. All meeting materials must be submitted by attendees and contractor 24 hours in advance of scheduled meetings.
  • Manages and coordinates travel planning and preparation of support artifacts, including itineraries, schedules, briefing materials, and all travel arrangements including hotel and airline reservations.  Prepares travel vouchers and related documents.
  • Conducts necessary background research, composes, and prepares correspondence in final form including replies to recurrent incoming correspondence to the Deputy Assistant Secretary and other correspondence that may be of policy or technical nature. As appropriate, drafts letters of acknowledgment, commendations, notifications, etc.
  • Processes sensitive documents related to pre-decisional issues in the area of Departmental and managerial, budget, personnel, and administrative management and concerns.  Coordinates controlled and non-controlled correspondence that may contain Official Use Only, Confidential, or Personally Identifiable Information. 
 
Required Qualifications:
 
  • Associate degree from an accredited college in an appropriate discipline or equivalent; 6-10 years of experience as an administrative specialist in industry or Government.
  • ​​​​​​​Proficient knowledge and expertise of Microsoft (MS) Outlook, MS Office Professional (including experience in Word, Excel, and PowerPoint), and Adobe Acrobat required. 
  • Knowledge of Concur Government Edition, travel management services for online travel booking services and expense management are required. 
  • Experienced senior level executive support that is highly skilled (not just proficient) in Microsoft Office (i.e., PowerPoint, Excel, Teams, etc.), as well as in general office duties such as word processing, filing, data input, and answering telephones.

  
Working For Seventh Sense:
 
Our company was founded on a family-oriented philosophy, and our culture is rooted in making a difference in the lives of our “work family” members (referred to simply as “members” rather than “employees”).

Our comprehensive benefits include: 

  • Medical, dental, and vision insurance
  • 401(k) plan with generous company match and immediate vesting
  • PTO and 11 paid holidays
  • Employee Assistance Program
  • Accident and Critical Care insurance options


Unique benefits include:

  • Day off to celebrate your birthday
  • Day off on your company anniversary date
  • Day off to volunteer for the community service project of your choice
  • A Bonus Plan that allows each member to financially benefit from company, team, and individual success. You are in full control of the bonuses you receive – ask us how!
  • A peer-to-peer recognition platform that allows members to recognize each other’s accomplishments and contributions.
  • Professional development opportunities including Consulting Skills training and Federal Acquisition training, as well as resources to assist with family life and mental wellbeing.

About Us:
 
Seventh Sense Consulting is an award-winning consulting company focused on providing federal agencies with "Enlightened Solutions that Deliver Lasting Value". Our teams work with our clients to provide innovative solutions, enhance integration, and facilitate transparency of core acquisition. We are a 100% virtually operated Virginia-based company serving multiple clients across the US, and we have been recognized for 3 years in a row as a “Best Place to Work” by the Washington Business Journal! To learn more visit us at www.seventhsenseconsulting.com
 
Equal Employment Opportunity:
 
Seventh Sense Consulting is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.

 

Company Overview

  • Website seventhsenseconsulting.com
  • Headquarters WOODBRIDGE, VA
  • Size 50 - 100
  • Founded 2012
  • Type
  • CEO TERRENCE WOODLEY
  • Revenue <$5M
  • Industry Business Services
  • About seventh sense consulting, llc
  • OUR COMPANY Seventh Sense Consulting is a Virginia based, Minority-Owned, Small Business Administration 8(a) Certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) providing acquisition and contract management support, as well as cyber support services primarily to Federal and State Governments. Coupled with decades of hands-on expertise, as well as an innovative mindset which includes solutions and tools, exceeding your expectations is our focus through a passionate pursuit of your mission outcomes. We provide consultation and support in the areas of Acquisition, Program Management ... , Contracts Management, Cyber Security, Cyber Operations, Program Review, Evaluation, and Analysis, and Workforce Development and Training. OUR MISSION Our mission is to become the premier trusted advisor for the Government. We are committed to providing cost effective solutions that combine intellectual capital, information technology and practical "know-how" to ensure success. We accomplish our mission by maintaining the highest standards of integrity, ethics, and workmanship while providing an enriched and rewarding environment for our employees. OUR CORE VALUES INTEGRITY: We firmly adhere to an unimpaired trust, acting in a way that is compliant with ethical, moral, and contractual obligations expected of a "trusted advisor." INSIGHT: By understanding our client environment and looking intuitively into the nature of their situation, we provide objective, honest feedback to our clients without any conflict of interest and consistent with reality or known limitations. INNOVATION: Introducing new, creative ideas, methods, and technologies provides our clients with state-of-the-art, sustainable solutions to the issues they care about the most. More

Skills for Senior Administrative Assistant

The job skills required for Senior Administrative Assistant include Administrative Support, Microsoft Office, Scheduling, PowerPoint, outlook,and Leadership etc. Having related job skills and expertise will give you an advantage when applying to be a Senior Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Senior Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Senior Administrative Assistant

The following is the career advancement route for Senior Administrative Assistant positions, which can be used as a reference in future career path planning. As a Senior Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Administrative Assistant. You can explore the career advancement for a Senior Administrative Assistant below and select your interested title to get hiring information.