JOB DUTIES
The GME Program Assistant for the Department of Surgery reports directly to the GME Program Administrator. Using independent judgment and initiative, provides direct support for the residency program administrator including alumni and continuing medical education. Applies organizational skills to perform a variety of secretarial duties. Prioritizes heavy work volume in a fast paced environment, handling difficult or critical situations.

Essential Functions

Oversee all aspects of resident personnel actions including new appointments, reappointments, and courtesy appointments in compliance with University policy. Assists with all aspects of Resident Terminations and Clearance and appropriate summative final letters of performance.
Responsible for data reports (statistical and financial) as required (AAMC, COTH, ACGME, Certifying Specialty Board and other regulatory agency reports.
Responsible for the maintenance of alumni data, including personnel files and verification of credentials.
Serves as liaison between Program and its Residents and Office of Educational Affairs, providing support and information as needed.
Assists with the coordination and documentation of all meetings concerning the Residency Program.
Assists with the implementation and electronic maintenance (UF Server) of all Policies and Procedures, including those generated from the Program, the Institution and the Graduate Medical Education Committee (GMEC).
Responsible for all data management functions in support of the University (e.g. Centricity, Physician Portal if applicable) and ACGME requirements. Maintains external regulatory reports, data and rosters as applicable within established timeframes (AMA FREIDA, ACGME WebAds, GME Track, etc.).
Responsible for maintaining the GME financial account.
Arranges travel for residents and ensures timely submission of expenses to the University.
Responsible for the coordination and documentation of all meetings concerning the Residency Program.

Temperament

Adhere to company policies and procedures, demonstrate the core values and Hospitality behaviors, resolve conflict through open, honest, professional communication, demonstrate positive and enthusiastic attitude, keep supervisor and leadership apprised of issues, and seek opportunities to recognize others.
Experience Requirements

5 years Administrative office support, in a medical office or medical related facility - required
A combination of education and relevant work experience - required
Knowledge of electronic medical records and database managements - required
5 years Administrative office support, in a healthcare setting - required

Education Requirements

Associates - required

UFJPI is an Equal Opportunity Institution