This position is responsible for managing and coordinating the external supply chain activities for specified procured components as assigned to ensure reliable component supply to successfully support SPSUS objectives, Business Unit customer service levels and inventory management targets. This includes component Supply Planning, Procurement, and supplier delivery of quality components to SPSUS through the Supplier payment process. The External Supply Sr. Specialist will utilize Sharp systems to develop and build component supply plans to support Sharp’s Master FG Production Plan collaborating with Sharp Demand & FG Planning; Logistics, Strategic Sourcing and other internal departments as needed to ensure tactical execution of supplier on-time delivery in full. The External Supply Sr. Specialist will be responsible for a portfolio of components and the monthly submission of a component supply plan. The SME will be responsible for achieving and maintaining the established targeted weeks of supply for their applicable supplier(s) portfolio and achievement of Sharp working capital metrics. The External Supply Sr. Specialist will meet regularly with their assigned suppliers to ensure the achievement of their assigned component MPP’s, identify supplier risks and issues jeopardizing the achievement of their component MPP. Escalate and work with Strategic Sourcing when required to mitigate identified issues.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following is a list of minimum responsibilities relating to the External Supply Sr. Specialist position. Other duties may be assigned as needed.
Analyze & interpret demand generated via Corporate ERP system and internal Planning requests to respond to operational packaging needs as required to optimize purchasing activity for inventory & non–inventory items.
Monitors and works with Data Control to ensure specific purchasing supply chain item master data is up to date and accurate for assigned component categories.
Create & issue purchase orders to suppliers while following all established Sharp policies and procedures to serve both internal and external stakeholders effectively. This may include expediting orders & issuing purchase order revisions to support Sharp’s Master production schedule when requested by Sharp Planning.
Coordinates new artwork and supplier specification approvals with both internal and external stakeholders for applicable categories.
Manage Component Launches with applicable Suppliers as required.
Manage the inbound freight process of their PO's ensuring suitable delivery & value. Partner with suppliers to ensure component supply arrives as per the supplier order confirmation. This may require following up with external suppliers outside of weekly supplier meetings as requested by Sharp planning to confirm specific component arrivals.
Creates and maintains a component supply plan for suppliers as assigned. Maintains and monitors current weeks of supply inventory levels of assigned categories in MRP to meet required inventory targets and to minimize inventory exposure due to obsolescence and/or component expiration dating. Provide materials management with back up MRP documentation as needed to support destruction of obsolete materials.
Build, manage and maintain supplier relationships and performance through regular communication, weekly supplier meetings, on-site Business review meetings, component supply plan development and supplier site visits. Prepare and Present key feedback and data to supplier and relevant internal SPSUS groups during day-to-day interactions and monthly at SPSUS master component production meeting. Identify and communicate supplier component supply risks and issues jeopardizing supply. Escalate and work with Strategic Sourcing as needed to reduce and mitigate repeated supplier issues and failures.
Reviews & authorizes payment of invoices in the event of a variance between supplier invoice and the SPSUS purchase order.
Monitor Purchase Price Variance (PPV) and share supplier price changes with Finance following the department’s established process.
Request supplier price quotations for new business or strategic price benchmarking purposes. Award new business to existing suppliers when required.
Manage the notification process to suppliers for SPS Nonconformance’s (NCR's) using Veeva. Ensures supplier investigation response is returned and uploaded into Veeva by required due date. Arranges the return of rejected materials & coordinates the delivery of replacement material if applicable to meet Sharp's master production schedule.
Represent External Supply in Internal & External Customer New Business On-Boarding and Launch Meetings as needed.
Actively participate in special supplier projects with Strategic Procurement for assigned categories when required.
SUPERVISORY RESPONSIBILITIES:Provides supervision, when necessary, upon delegation.
May provide general assistance and guidance to External Supply Specialists as needed.
May provide approval of External Supply Specialist purchases above a specified dollar threshold as assigned.
QUALIFICATIONS:To perform this job successfully, an individual must be an energetic, motivated self-starter who can perform each essential duty satisfactorily with minimal oversight. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or WORK EXPERIENCE: Bachelor’s degree in business administration or supply chain is desired.
A minimum of five or more years’ relevant purchasing and/or supply chain experience is preferred. A candidate currently enrolled and working towards a Business Administrative or Supply Chain degree with relevant work experience will also be considered.
General knowledge of FDA regulations related to cGMP in a manufacturing/packaging environment is desired.
COMMUNICATION SKILLS: Must possess and demonstrate both excellent written and oral communication skills. The ability to
to lead effective meetings and deliver presentations both internally and externally is required.
Candidate must possess demonstrated problem solving and analytical skillset.
Ability to read, analyze and interpret general business periodicals, professional journals, supplier technical specifications and cGMP government regulations.
MATHEMATICAL SKILLS: Ability to interpret statistics, calculate figures and amounts including but not limited to discounts and percentages.
REASONING ABILITY: Demonstrated analytical and problem resolution skillsets applicable to Supply Chain issues is required.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
COMPUTER SKILLS:Advanced proficiency required in MS Office Suite applications (e.g., Outlook, Excel,
Power Point, Word) and an ERP system. Advanced Excel experience and capability is especially desired.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is normally required to sit at a desk or periodically walk to other departments. The noise level is typical of an office work environment and is usually quiet.
The position is currently a hybrid position with a minimum of three days on site that is required. This is subject to change.