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ABOUT THE POSITION
and performs related work as required.
DISTINGUISHING CHARACTERISTICS
Office Assistant I :
Working under close supervision, Office Assistant I is the entry / trainee level in the Office Assistant series. Employees in this class receive in-service training and are given detailed instructions in the performance of routine clerical duties related to filing, reception, form processing, record maintenance, mail, and typing or data entry and performs tasks that are more structured and repetitive than those assigned to level II.
As requisite skills and knowledge are developed, greater independence and the full scope of responsibility are exercised.
Unless a position is permanently allocated to level I due to the nature of the work, employees are expected to promote to the Office Assistant II level after one (1) year of satisfactory performance at the trainee level.
Office Assistant II :
Working under general supervision, Office Assistant II is the journey level in the Office Assistant series. Employees at this level are expected to be fully qualified and able to perform difficult and responsible office support work within the framework of established work methods and procedures and to use independent judgment in selecting and applying specific references, procedures, sequences, and alternatives to different work situations, referring non-procedural questions to the supervisor.
Positions in this class are flexibly staffed and are normally filled by advancement from the lower level of Office Assistant I, or if filled from the outside, require prior related experience.
The Office Assistant II differs from the Office Assistant III by the level of supervision received, the scope and effect of functions performed, the degree of independence exercised, and the complexity of work assigned.
The Office Assistant III may also be assigned lead worker duties, or screening duties on a consistent rather than incidental basis.
The Office Assistant series differs from the Account Clerk series in that the primary duties of the Account Clerk involve the application of mathematical skill and ability in the use of financial, numerical and statistical data and information.
The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to the primary function and most frequently performed duties.
IDEAL CANDIDATE
possess a valid California driver’s license and be able to meet Shasta County’s automobile insurability requirements. The ideal candidate will also have experience working with Microsoft Office with an emphasis on Word and Excel Spreadsheets and can multi-task with multiple distractions.
In addition, the ideal candidate must be compassionate and comfortable working directly with the homeless population.
EXAMPLES OF ESSENTIAL DUTIES
For Office Assistant I, duties are performed at the trainee level. For Office Assistant II, duties are performed at the journey level.
may perform initial application screening function on an incidental basis; performs related duties as assigned.
TYPICAL QUALIFICATIONS
Note : The level and scope of the knowledge and skills listed below are related to job duties as distinguished between the two levels in the Definition section.
Office Assistant I / II :
Knowledge of : Modern office practices, methods, procedures, and automated systems; general goals and purpose of the Department's programs;
English grammar, vocabulary, spelling, and punctuation; filing systems; common word processing, spreadsheet, and database software packages.
follow written and oral directions and instructions.
These standards are typically attained with :
Office Assistant I : Experience and / or training in an office setting, paid or unpaid, related to filing, reception, processing mail, typing, data entry, answering telephones, assisting the public or other office support duties.
Office Assistant II : One (1) year of full-time experience performing clerical duties in an office environment.
SPECIAL REQUIREMENT
Some positions may require the ability to type at a net corrected speed of 45 words per minute. Some positions may require possession of special language and culture skills as a bona fide qualifications standard.
In these cases, candidates must demonstrate that they possess the required skills. Some positions in this classification may require possession of a valid California driver's license.
Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County.
Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.
SUPPLEMENTAL QUESTIONS
Responses to the following must be submitted with a completed application.
2. Please provide details including, but not limited to, employers, dates of employment, and job duties. If No Experience, type N / A.
3. Do you have experience and / or training in an office setting, paid or unpaid, related to filing, reception, processing mail, typing, data entry, answering telephones, assisting the public or other office support duties?
Yes / No4. If Yes, please provide details including, but not limited to, employers, dates of employment, and job duties.
If No, type N / A.5. How much full-time (40 hours per week) customer service experience do you have?
6. How much work experience do you have using computers?
7. Please select all the programs and systems that you have experience with :
8. I acknowledge that this position may require the ability to type at a net corrected speed of 45 words per minute. Yes / No9.
I acknowledge that this position may require a valid California driver's license. Yes / No
I acknowledge that if I answered "Yes" to any of the above questions, but did not give the requested additional information, my application may be considered incomplete and may be screened out? Yes / No
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to ten (10) pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
OTHER CONSIDERATIONS
The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application.
Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
pdf (Download PDF reader). If you do not have internet access, contact Personnel at (530) 225-5515 to request a flyer.
An employee in this classification will also contribute up to 9.5% of his / her pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws.
Please visit our employees benefit page at https : / / www.shastacounty.gov / personnel / page / employee-benefitsfor additional information regarding benefits and CalPERS coverage information.
The provisions in this flyer and on the County website are for information purposes only. To the extent the provisions of the flyer or the County website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.
APPLICATION AND SELECTION PROCEDURES
Shasta County Personnel will accept applications and responses to the supplemental questions until 5 : 00 p.m., on July 01, 2024.
A Resume and / or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application.
It is not acceptable to complete the application with statements such as, Refer to Resume and / or Cover Letter, or See Attached Resume and / or Cover Letter the employment application must be completed in its entirety prior to submission.
Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments.
Prior applicants must reapply to be considered.
Applicants will be screened and those considered best qualified will be invited to appear for an oral and / or written examination.
Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and / or practical exam(s), oral interview, or any combination thereof.
Veterans' Credit : Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score.
To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.
WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.
Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.
Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin.
Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515;
relay service (800) 735-2922; fax (530) 225-5345.
Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you.
After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov / fair-chance-act.
SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Last updated : 2024-06-18
Full Time
$40k-51k (estimate)
03/28/2024
09/18/2024
The following is the career advancement route for Office assistant ii positions, which can be used as a reference in future career path planning. As an Office assistant ii, it can be promoted into senior positions as an Office Services Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office assistant ii. You can explore the career advancement for an Office assistant ii below and select your interested title to get hiring information.