(Important! To apply you must submit a Shawnee County application at www.snco.us/oasys. Only applications received through the County website will be considered.)

SHAWNEE COUNTY, KANSAS Position Description

Office Assistant II

POSITION NUMBER: PW1017

FLSA STATUS: N

POSITION DESCRIPTION

Under general supervision, this position performs clerical duties. Performs other duties as assigned. This position is supervised by the County Surveyor.

WORK PERFORMED

75% Office Duties. Files documents and prepares records for permanent storage in accordance with departmental filing procedures. Copies documents as needed. Assists visitors and researches records for County Surveyor, field crew, other professionals and other County departments in obtaining accurate information as needed regarding surveys, plats and other information. Types and edits documents as needed. Sorts mail and distributes appropriately. Maintains survey office records and inventory.

15% Reporting. Generates files and billings. Collects monies for copies made. Generates deposit for the Treasurer’s office and reports on such deposits. Generates simple reports and may perform simple mathematical calculations. Performs data entry functions.

10% Receptionist Duties. Greets and checks in visitors. Schedules appointments for the County Surveyor as needed. Takes messages accurately. Intakes plats/plans/surveys from companies/public for review by the County Surveyor.

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of:

• General office machines and modern office practices.
• The English language, spelling, grammar and arithmetic computations.
• The operation and minor maintenance of a variety of office equipment.

Ability to:

• Interpret and apply Federal, State and County laws, resolutions, rules and regulations.
• Communicate effectively, both orally and in writing, using the English language.
• Follow oral and written instruction.
• Operate a variety of office equipment.

Skill in:

• The use of computer software and applications.

MINIMUM QUALIFICATIONS

• High School Diploma or GED Certificate.
• One (1) year of clerical experience or one (1) year of experience in the Office Assistant I classification. Three (3) semester hours of college course work from an accredited college or university or ninety (90) clock hours from an accredited vocational school in business, office administration or closely related field may be substituted for the required experience.
• Required to type thirty-five (35) words per minute.

SPECIAL REQUIREMENTS

• Required to pass a pre-employment physical and drug screen.

This Position Description is not designed to list all tasks and responsibilities of this position.

Shawnee County reserves the right to revise or change job duties as the need may arise. This

Position Description does not constitute a written or implied contract of employment.

(Important! To apply you must submit a Shawnee County application at www.snco.us/oasys. Only applications received through the County website will be considered.)

Job Type: Full-time

Pay: $15.45 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person