Supervises the processing of all payments to vendors and document imaging; and serves as technical lead in the Finance Department dealing with the County’s ERP System.

Pay Grade: 52
Salary Commensurate with Experience and Education

1. Four (4) years’ experience in accounts payable; of which two (2) years in a lead or supervisory capacity; AND

2. Bachelor’s degree from an accredited college or university in acounting, business administration, management, or a closely related field; OR

3. An equivalent combination of education and experience.

4. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED).

1. Supervises full-time Accounting Technicians in the Finance Department (Accounts Payable section) which includes the responsibilities of interviewing, hiring, and training employees; planning, assigning, and/or directing work; appraising performance; discipline; addressing complaints and resolving problems.

2. Ensures accurate and timely processing of invoices. Oversees the processing of all payments to vendors and other parties.

3. Serves as lead user representative in the Finance Department dealing with the ERP system (financial reporting, accounting, and accounts payable).

4. Analyzes payment requests and invoices to ensure they are adequately substantiated and paid in compliance with the County’s policies and procedures.

5. Resolves vendor, customer, and employee complaints, issues, and problems related to accounts payable.

6.Oversees the document imaging program by ensuring that documents are scanned, verified, and posted into the OnBase electronic files. Manages archiving of the Finance Department’s physical files.

7. Prepares all accounts payable check runs for Shelby County including ensuring all data is properly inputted, scheduling check runs, and resolving problems within the payment process.

8. Assists the Manager of Financial Services with the year-end process to close the financial records after the year-end audit by external auditors.

9. Assists in the development and implementation of procedures and features to enhance the workflow of the department.

10. Trains users from various County departments.

11. Establishes and maintains effective and professional relationships with work colleagues.

12. Performs related duties as assigned or directed.

1. Knowledge of supervision and personnel management practices and techniques.

2. Practical knowledge and skill in interpreting, explaining, developing, and applying procedures.

3. Ability to communicate effectively, both verbally and in writing.

4. Substantial skill in applying analytical and problem-solving methods.

5. Knowledge and skill in preparing financial/accounting reconciliations and analyses and the ability to determine how to resolve reconciling items or open balances.

6. Proficiency in Microsoft products, particularly Microsoft Excel.

7. Thorough knowledge and skill to analyze facts, identify problems, make conclusions, and recommend or take appropriate action.

8. Ability to prepare composite reports and make sound recommendations.

9. Ability to provide in-service training.