Job Title: Associate Registrar

Department: Registrar’s Office

FLSA: Full-Time, Exempt

SUMMARY: In support of Siena Heights University’s goals of student recruitment, retention, and degree attainment, this position is primarily responsible for managing and performing processes in support of academic operations the Registrar’s Office. These responsibilities include course, class and room management, assessing credit evaluation from non-transfer course experiences and coordination of enrollment activities associated with federal requirements. This position will collaborate with faculty, academic and administrative staff to ensure academic related questions and issues are resolved by making determinations in accordance with FERPA, AACRAO, University policies and guidelines with general to minimal input from the Registrar. As a member of the Registrar’s Office, this position will also provide student service for all aspects of the office’s offerings, including, but not limited to, enrollment, transcripts, verifications, transfer evaluations, graduation.

RESPONSIBILITIES

1. Supervise and manage Registrar Officers and Enrollment Coordinators and their primary duties ensuring their work is conducted timely and accurately and to the standards of policies and procedures of the University.

2. Evaluation of potential credit earned by students through non-course experiences such as prior learning assessment and earned certificates.

3. Coordinate the evaluation of transfer credits with Academic Affairs to ensure equitable evaluation of credits throughout the university.

4. Will be responsible for creating each semester’s schedule of classes, coordinating class offerings with the academic departments, as well as responsible for assigning classroom facilities for those classes requiring appropriate space for teaching.

5. Maintaining the Academic Catalog based on the policies and processes determined by the Registrar, Dean and Provost/VPAA.

6. Coordinate the attendance verification and subsequent enrollment transactions with the Registrar’s Office and providing communication with constituents across the university.

7. Will act as the School Certifying Official for the Veterans’ Administration (VA) and will work with students wishing to utilize their VA benefits and report the appropriate information to the VA.

8. Will remain current on SCO certification by participating in annual VA training opportunities, which will take place a number of times over the course of a year.

9. Supervise Registrar staff directly assigned to the Associate Registrar.

10. Notify the Registrar of any issues that may impact the Associate Registrar’s ability to perform duties.

11. Participate with office responsibilities related to graduation and commencement activities.

12. Assists students with enrollment requests, transcript requests, verifications, and other services rendered to the office’s constituents.

13. Represents the Office of the Registrar on University Standing Committees as needed.

14. Represents the Office of the Registrar in meetings with internal and external constituencies as needed.

15. Other duties within scope of the department responsibilities as defined by supervisors.

16. This position is institutionally authorized to accept financial aid documents and verify information.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Requires a Bachelor’s degree and minimum five years experience in a multi-task office environment; 1-3 years related administrative experience in higher education setting strongly preferred.

2. Proficient computer skills including Microsoft Applications required; experience with an integrated student data system.

3. Ability to maintain confidentiality of student academic and financial records in relation to Family Educational Rights and Privacy Act of 1974 (FERPA) and all other federal and state compliance guidelines.

4. Ability to organize records and resources effectively, to make educated decisions based on information provided, and to be self-motivated.

5. Must be able to interact effectively with a variety of others, sometimes under the pressures of deadlines or other constraints.

6. Must have excellent interpersonal and communication skills.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

• Primarily sedentary job with occasional visits to other campus offices and buildings, as well as occasional travel to off-site meetings.

• Eyesight sufficient for daily to hourly use of computer keyboard and screen; daily to hourly reading of computer reports and printouts and transcripts.

• Ability to lift and move materials and supplies occasionally that weigh 10 pounds or less.

• Must be able to tolerate moderately changing temperature and humidity levels.

• Dependable Attendance.

DISCLAIMER: There may be additional duties required from time to time to ensure the delivery of services from the Registrar’s Office, or the University in general. The above statements are intended to describe the general nature and level of work required of this position.

EOE

This position offers a rewarding opportunity to contribute to the success of our students and the university community. We provide competitive compensation, professional development opportunities, and a supportive work environment. If you are passionate about higher education and possess the required qualifications, we invite you to apply for this position and be part of our dedicated team.

Job Type: Full-time

Pay: $43,000.00 - $45,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Integrated student data software: 1 year (Required)
• Microsoft Office: 5 years (Required)
• Higher Education Administration: 1 year (Required)

Ability to Commute:

• Adrian, MI 49221 (Required)

Ability to Relocate:

• Adrian, MI 49221: Relocate before starting work (Required)

Work Location: In person