The Administrative Assistant position is responsible for performing a range of accounting and clerical tasks related to the administrative functions of the office. This position will report to the Staff Accountant and the Director of Administrative Services. Individuals must be professional, detail oriented, have strong time management skills, be a self-starter with the ability to work independently and must possess effective communication skills both written and verbal.

Responsibilities:

• Accurately review, code and input vendor invoices and credit card purchase data (A/P functions)

• Review and reconcile invoice discrepancies.

• Perform other data entry associated with accounts payable as necessary.

• Process employee expense reports.

• Maintain vendor accounts while staying in compliance with company policies and procedures.

• Project Documentation: Including but not limited to assisting in the organization and maintenance of project documentation, such as contracts, insurance certificates, lien documents, etc.

• Company file cleanup, organization and maintenance

• Company vehicle registration renewal

• Manage incoming calls and inquiries, directing them to the appropriate staff members.

• Greet and assist clients as needed.

• Office supply management (ordering/tracking/etc.)

• Maintain/Stock kitchen supplies (water/coffee/tea, etc.)

• Errands (banking/ deliveries/order and pick-up lunches etc.)

• Provide inventory support as needed.

• Other tasks as required.

Qualifications:

• High school diploma or GED equivalent required.

• Some A/P experience preferred (training will be provided)

• Strong computer literacy, including proficiency in Microsoft Office applications (must have experience in outlook, excel, and word)

• Previous experience in administrative roles preferred.

• Strong organizational skills with high attention to detail.

• Strong analytical abilities

• Ability to multi-task and prioritize tasks.

• Exceptional interpersonal and communication skills.

• Professional appearance and attitude

• Proactive attitude towards problem-solving and task completion.

• Initiative and the ability to work independently.

• Excellent English (both written and oral).

• Ability to maintain set on-site hours M-F; 7AM-4PM

• Reliability and punctuality are a requirement.

• Driver's License (Required)

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Reno, NV 89511: Relocate before starting work (Required)

Work Location: In person