Ensure Document Management consistency across all Departments and Projects, rigorously, maintaining control and traceability of the documentation.

• Implement and maintain document control processes and procedures. 
• Develop and maintain the Document Management System. 
• Manage all flows of documents either in electronic form or on paper support. 
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Maintain and manage electronic and hard copy documents as required. 
• Process incoming documentation (registration in the internal system for distribution, archiving) 
• Process outgoing documentation (transmit to Customers and Suppliers/3rd parties) 
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Customers and Suppliers) 
• Ensure control and coordination of department and project documentation.
• Ensure control and coordination of department and project data. 
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored. 
• General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with standards regarding numbering and all others aspect related to document quality.
• Assistance in the preparation collation and issue of reports and registers as may be required.
• Communicate and liaise with Departments and Team members, Suppliers/3rd parties to agreed standards, systems, efficient flow of documentation, handover to ensure consistency in document control as required.
• Monitor technical documents review and approval in accordance with agreed schedule.
• Ensuring the use of standardized forms and templates.
• Set-up departmental folders and facilitate departmental communication process. 
• Establish and maintain the Master Document Register according to standards.
• Collate, produce and submit Operations and QA documentation as required.

Other Tasks / General:

• Other relevant duties/tasks as directed by the Senior Leadership, Operations Director or QA Manager.

Qualifications & experience:

Skills:

• Communication. 
• Teamwork and relationships. 
• Working under pressure.
• Document management.
• Methodical and rigorous.

Training and qualifications:

• Document Control Certification is an advantage. 
• Specific training courses related to Document Management and Quality.

Education (experience can compensate for lack of formal education)

Experience

• 4 years in Document Control.
• Advanced user MS-Office suite and Document Management Systems and advanced Adobe acrobat. 

1. 

Maintain standards of safety and comply with Company’s Health, Safety and Environment Management System Requirements.

2.

Take reasonable care of own health and safety and that of others in the workplace.

3.

Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.